Executive Administrative Assistant II

Longroad Energy Management•Boston, MA

2d•Onsite

About The Position

Longroad Energy is seeking an Executive Assistant to provide high-impact operational support to its CEO and President & CFO. This role is designed for an individual who can act as a trusted partner, exercise sound judgment, and operate with a high degree of autonomy. The Executive Assistant will be responsible for protecting executive time for high-value activities, managing the rhythms and calendars that keep the leadership team running, and representing Longroad’s executives with professionalism and candor. This position will play a key role in maintaining the company’s management operating systems as Longroad scales.

Requirements

6+ years of experience supporting C-suite or senior executive principals, with demonstrated ability to manage complex, competing demands across multiple stakeholders.
Experience supporting Board of Directors engagement, including meeting logistics, materials coordination, and on-site execution.
Experience with executive stakeholder mapping and relationship management, including maintaining outreach cadence and tracking key contacts on behalf of senior leaders.
Experience with investor or external partner communications and relationship coordination.
Experience coordinating corporate events and executive-level meetings, including logistics planning, vendor management, and on-site execution.
Exceptional organizational skills with the ability to prioritize effectively and maintain accuracy under pressure.
High proficiency with productivity tools and technology; genuine enthusiasm for leveraging AI tools to work smarter and more efficiently.
Strong written and verbal communication skills — polished, concise, and appropriately calibrated for a variety of audiences including senior executives and Board members.
Sound judgment and the confidence to push back, advocate for executive time, and make autonomous decisions within agreed parameters.
Demonstrated ability to handle sensitive and confidential information with discretion, including organizational decisions, personnel matters, and executive communications.
Comfort operating in a fast-moving, growth-stage environment where processes are actively being built and priorities can shift.
Applicants must be currently authorized to work in the United States.
The Company does not sponsor applicants for work visas.

Nice To Haves

Experience supporting executives in a dual-principal or shared-support model.
Background in or exposure to chief of staff functions or operating rhythm design.
Experience in a high-growth, private equity-backed, or mission-driven company environment.

Responsibilities

Own and actively manage calendars for both the CEO and President & CFO, making scheduling decisions with a high degree of autonomy based on each executive’s established priorities.
Proactively protect time for high-value activities and flag conflicts for resolution.
Maintain an accountability dashboard tracking where executive time is allocated versus stated priorities.
Manage executive inboxes, triaging and filtering noise, flagging urgent matters, archiving, and drafting responses on non-risk-related matters.
Represent the CEO and CFO in external and internal communications with a high level of professionalism and candor.
Route external company inquiries to the appropriate parties, handling all sensitive communications with discretion.
Own the company calendar as it relates to executive and All Hands meetings and events, ensuring consistency in business rhythms and advance planning.
Support the scheduling and preparation of ELT staff meetings; agenda-setting and follow-up ownership rests with ELT members, though this role may provide supporting coordination as requested.
Serve as a key partner in maintaining the cadence and consistency of Longroad's management operating systems.
Ensure recurring meetings and operating rhythms stay on the calendar with the right attendees, appropriate advance notice, and reliable execution.
From time to time, identify and recommend process efficiencies where executives are involved, contributing a ground-level perspective on how operating rhythms can be strengthened.
Execute full logistics for Board of Directors meetings, including scheduling, travel arrangements, meals, materials coordination, and on-site support.
Assist in maintaining a structured approach to key internal and external stakeholder relationships, including consistent outreach cadence and relationship tracking.
Support scheduling and preparation for high-priority executive engagements.
Manage complex travel arrangements as needed, including itineraries, accommodations, and ground transportation.
Handle expense reporting and reconciliation.
Support the planning and execution of All Hands meetings, including slide development and logistics coordination.
Manage corporate events such as holiday parties, team gatherings, and executive offsites.
Aggregate and synthesize relevant external insights and industry information for executives based on business priorities.
Manage day-to-day office needs including supply ordering and facilities basics.
Serve as a professional and welcoming point of contact for visitors to the Boston office.
Serve as the onsite point of contact for Safety protocols.
Serve as the functional lead for SF-based Executive Assistant, providing guidance and training, ensuring consistency in operating standards and tools, and serving as a day-to-day resource.
Provide occasional personal assistance to executives as needed, helping to minimize distractions from business priorities and maximize time for highest-value activities.