Executive Administrative Assistant I

UMBC•Baltimore, MD

6d•$27 - $31•Hybrid

About The Position

The Division of Student Affairs is seeking a temporary Contingent II Executive Administrative Assistant I to provide executive-level administrative support to the Assistant Vice President for Residential Life and Commuter Affairs. This position serves as a key member of the administrative team and supports daily operations through calendar management, meeting coordination, communications, travel, purchasing, and special projects.

Requirements

High school diploma or GED and four (4) years of administrative support experience.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, Webex, Box, and other office productivity software.
Excellent written communication skills, including the ability to draft, edit, proofread, and format professional correspondence, reports, and presentations.
Exceptional organizational and time-management skills with the ability to prioritize multiple assignments, manage competing deadlines, and work independently with minimal supervision.
Strong interpersonal and customer service skills with the ability to effectively interact with senior leaders, faculty, staff, students, families, and external stakeholders.
Excellent verbal communication skills with the ability to communicate clearly and professionally with diverse audiences.

Nice To Haves

Experience working in a higher education environment.
Experience providing executive-level administrative support to senior leaders or executives.
Experience supporting projects, and events.

Responsibilities

Provide executive-level administrative support to the Assistant Vice President for Residential Life and Commuter Affairs, including managing a complex calendar, scheduling meetings, and coordinating travel.
Prepare, edit, and proofread correspondence, reports, presentations, meeting materials, and other executive communications.
Coordinate departmental meetings, trainings, retreats, special events, and Residential Learning Program initiatives, including Faculty Mentor and Living Learning Community activities.
Serve as a primary point of contact for students, faculty, staff, families, and campus partners by responding to inquiries and directing requests appropriately.
Maintain confidential records, shared calendars, filing systems, and administrative documentation while exercising sound judgment and discretion.
Assist with purchasing, travel reimbursements, meeting logistics, office operations, and other administrative processes to support departmental effectiveness.
Research, compile, and summarize information for reports, presentations, and special projects.
Perform other administrative duties and special projects as assigned.