Executive Administrative Assistant (Finance)

Pace Bus • Arlington Heights, IL

4d • Onsite

About The Position

Under the direction of the Chief Financial Officer, the Executive Administrative Assistant is responsible for helping ensure the smooth day-to-day operation of the Finance Department. They will handle a variety of administrative and support functions for the CFO and Finance Department including: calendar and schedule management; project and event support; document preparation and management; timekeeping; and general administrative duties. The position will be responsible for assisting the Chief Financial Officer with special reports as needed.

Requirements

• Bachelor’s degree or equivalency.
• Must have a minimum of four (4) years’ experience as an Assistant and have a good work history.
• Must possess a valid Illinois driver's license and with good driving history.
• Must demonstrate strong customer service, problem-solving, analytical, and critical thinking skills.
• The individual must be highly organized with a penchant for detail.
• Must be able to successfully work on numerous projects simultaneously and efficiently to meet project deadlines.
• Must possess excellent reading comprehension, written and oral communication skills and be able to type with speed and accuracy.
• Must be adept at proofreading and editing documents for spelling, grammar, and punctuation.
• Demonstrate excellent interpersonal skills.
• Maintain confidentiality, possess an aptitude for mathematics, and be able to make good decisions and work independently.

Responsibilities

• Coordinating, scheduling, attending meetings and preparing meeting minutes.
• Maintaining department calendars.
• Screen and prioritize phone calls and emails.
• Assisting with project coordination, event planning and team initiatives.
• Drafting, proofreading, editing, and formatting reports, presentations, correspondence and other internal or external documents.
• Maintaining electronic and paper filing systems.
• Processing department timesheets and leave schedules.
• Data entry, filing, typing, copying, printing and scanning.
• Making travel arrangements for Finance Department staff.
• Creating department supply orders, reviewing invoices and coordinating document reviews.
• Entering new requisitions and releases for invoices payments.
• Performing other duties as assigned.

Benefits

• Full pay ranges so candidates can consider their long-term growth potential.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive