Executive Administrative Assistant (Finance)

Pace•Arlington Heights, IL

12h•$40,057 - $90,374•Onsite

About The Position

Under the direction of the Chief Financial Officer, the Executive Administrative Assistant is responsible for helping ensure the smooth day-to-day operation of the Finance Department. They will handle a variety of administrative and support functions for the CFO and Finance Department including: calendar and schedule management; project and event support; document preparation and management; timekeeping; and general administrative duties. The position will be responsible for assisting the Chief Financial Officer with special reports as needed.

Requirements

Bachelor’s degree or equivalency.
Must have a minimum of four (4) years’ experience as an Assistant and have a good work history.
Must possess a valid Illinois driver's license and with good driving history.
Must demonstrate strong customer service, problem-solving, analytical, and critical thinking skills.
The individual must be highly organized with a penchant for detail.
Must be able to successfully work on numerous projects simultaneously and efficiently to meet project deadlines.
Must possess excellent reading comprehension, written and oral communication skills and be able to type with speed and accuracy.
Must be adept at proofreading and editing documents for spelling, grammar, and punctuation demonstrate excellent interpersonal skills.
Maintain confidentiality, possess an aptitude for mathematics, and be able to make good decisions and work independently.

Responsibilities

Coordinating, scheduling, attending meetings and preparing meeting minutes.
Maintaining department calendars; Screen and prioritize phone calls and emails.
Assisting with project coordination, event planning and team initiatives.
Drafting, proofreading, editing, and formatting reports, presentations, correspondence and other internal or external documents.
Maintaining electronic and paper filing systems.
Processing department timesheets and leave schedules.
Data entry, filing, typing, copying, printing and scanning.
Making travel arrangements for Finance Department staff.
Creating department supply orders, reviewing invoices and coordinating document reviews; Entering new requisitions and releases for invoices payments.
Performing other duties as assigned.