Executive Administrative Assistant DPP
Sanofi•Morristown, NJ
•Onsite
About The Position
Ready to grow your skills while helping shape the future of healthcare? At Sanofi, you’ll be empowered to learn, ask questions, and bring your ideas to life – all while supported by inspiring mentors and collaborative teams. We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives.
Requirements
- Bachelor's degree or equivalent experience
- 5+ years of administrative experience, preferably supporting senior leaders in a pharmaceutical, biotech, or healthcare environment.
- Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines
- Strong written and verbal communication skills
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Experience with travel coordination and expense management systems (e.g., Concur)
- High level of professionalism, discretion, and confidentiality
Nice To Haves
- Experience in clinical development, R&D, or a scientific environment
- Familiarity with Workday, SAP, or similar enterprise systems
- Experience supporting global teams across multiple time zones
- Knowledge of pharmaceutical industry terminology and processes
- Familiar with Sanofi internal processes
Responsibilities
- Manage complex calendars, scheduling meetings across multiple time zones and coordinating with internal and external stakeholders
- Coordinate domestic and international travel arrangements, including logistics for conferences, investigator meetings, and site visits
- Prepare and process expense reports in a timely and accurate manner
- Anticipate the needs of the Head of Early Development I&I and proactively address issues before they arise
- Handle confidential and sensitive information with the utmost discretion
- Provide administrative support to the I&I Early Development team, including scheduling, meeting coordination, and logistics
- Organize and coordinate team meetings, off-sites, and departmental events
- Maintain team distribution lists, organizational charts, and shared resources
- Support onboarding activities for new team members
- Track and follow up on action items from leadership and team meetings
- Manage and track consultancy contracts in collaboration with contracting group
- Support team in managing POs
- Draft, edit, and distribute internal communications on behalf of the Head and the department
- Prepare presentations, reports, and correspondence for internal and external audiences
- Serve as a liaison between the Head of Early Development and internal/external stakeholders
- Manage information flow and ensure timely responses to inquiries
- Support the preparation of materials for governance meetings, leadership reviews, and cross-functional initiatives
- Maintain organized filing systems and documentation for the department
- Identify opportunities to streamline administrative processes and improve team efficiency
- Partner with other Executive Assistants across R&D and the organization to ensure alignment and best practice sharing
Benefits
- high-quality healthcare
- prevention and wellness programs
- at least 14 weeks’ gender-neutral parental leave
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Executive
