Executive Administrative Assistant/Assistant Corporate Secretary

Washington Trust•WESTERLY, RI

18h•Onsite

About The Position

Are you a highly organized and detail-oriented professional looking to make a meaningful impact in a dynamic corporate environment? We are seeking an experienced Executive Administrative Assistant to support the Corporate Secretary, CEO, and COO, ensuring seamless operations at the highest levels of leadership. This role is pivotal in managing board and committee meetings, overseeing corporate governance administration, and providing executive-level support. We are looking for an individual who is proactive, solutions-driven, and thrives in a fast-paced setting. Our executive leadership team is positive, respectful, and committed to the success of the organization. They value customer service and commitment to community and require an individual who supports these values with a strong work ethic and positive attitude. Gain exposure to corporate governance and executive decision-making at a public company.

Requirements

7+ years of executive-level administrative experience with corporate secretary responsibilities.
Expertise in Nasdaq Boardvantage or similar board portal software.
Strong written, verbal, and analytical skills—capable of synthesizing financial and strategic information.
Ability to work independently, multitask, and anticipate leadership needs proactively.
High-level organizational skills, discretion, and problem-solving ability.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, WebEx, SharePoint).

Nice To Haves

Experience in a financial services environment preferred.
A paralegal background is a plus.

Responsibilities

Assist in scheduling, preparation, and administration of Board of Directors, committee, and shareholder meetings.
Utilize Nasdaq Boardvantage for accurate and timely document distribution, approvals, and signatures.
Assist Corporate Secretary with drafting board minutes, resolutions, governance documents, and reports.
Maintain corporate records and oversee compliance with legal and regulatory requirements.
Coordinate director compensation, track attendance, and prepare correspondence.
Support board and committee annual self-evaluation and director & officer questionnaires processes.
Provide high-quality administrative support to the CEO, COO, Corporate Secretary and other members of the executive leadership team.
Manage complex scheduling and calendar coordination for internal and external commitments.
Prepare professional reports, presentations, and confidential documents.
Handle correspondence, direct communications, and maintain utmost discretion and confidentiality.
Arrange travel itineraries, expense management, and ensure compliance with corporate policies.