Missional Outcomes Executive Administration & Project Management

Church of the Highlands•Birmingham, AL

About The Position

The Executive Administration + Project Management role serves the Missional Outcomes team by providing high-level administrative support while driving the execution of key strategic priorities across the Highlands Team. This role partners closely with the Missional Outcomes Team and collaborates with central teams and campus leadership to ensure alignment, clarity, and follow-through on critical initiatives. This leader helps translate strategy into execution by organizing priorities, managing projects, and supporting communication across departments and campuses. The role plays a key part in unifying central and campus teams through clear timelines, structured coordination, and ministry playbooks that support consistent excellence in every gathering.

Requirements

Experience in project management and administrative operations
Ability to turn vision and direction into actionable, organized plans.
Ability to manage multiple projects simultaneously and deliver on deadlines
Experience leading projects across teams and coordinating with other departments
Proficiency in project management tools (e.g. Monday.com)
Must be highly organized, detail-oriented, and proactive in managing information and priorities
Must possess strong written and verbal communication
Ability to problem-solve and possess decision-making abilities
Must be proactive and self-driven
Must have an ability to anticipate needs and to collaborate
Conflict resolution skills required

Nice To Haves

Project Management
Administrative Excellence
Execution & Follow-Through
Communication
Collaboration
Operational Clarity

Responsibilities

Provide high-level administrative support to the Missional Outcomes Executive Director
Manage calendars, meeting coordination, and preparation for key strategic conversations.
Prepare agendas, documents, and communication that support collaborative and leadership meetings.
Ensure follow-up and organization of key decisions, notes, and next steps.
Manage and coordinate projects tied to the church’s strategic priorities.
Translate collaborative outcomes and leadership direction into clear project plans, milestones, and timelines.
Ensure all stakeholders understand goals, deliverables, and deadlines.
Track progress across multiple initiatives and ensure consistent follow-through.
Partner with central ministry teams and campus leadership to ensure alignment and clarity in execution.
Help unify communication across departments and campuses around shared ministry outcomes.
Coordinate across teams when initiatives involve multiple departments or ministries.
Maintain project dashboards and tracking systems for key initiatives.
Monitor timelines and proactively follow up to ensure progress toward milestones.
Identify risks or blockers and communicate solutions or escalation when needed.
Provide regular updates to leadership on project status and outcomes.
Support the creation and organization of ministry playbooks that help campuses execute consistently.
Document workflows, best practices, and systems that translate strategy into action.
Help ensure initiatives are scalable and repeatable across all campuses.
Assist in coordinating initiatives that impact campuses across the church.
Support the rollout of ministry strategies that require cross-campus execution.
Help ensure campuses are equipped with clear tools, timelines, and expectations.