EXECUTIVE ADMIN ASSISTANT

Compass Group•Rochester, MN

23d•$25 - $28

About The Position

Seeking a highly organized, detail-oriented Executive Administrative Assistant to support our leadership team at the vibrant Mayo Clinic Charter House. In this key role, you'll help ensure smooth daily operations by managing schedules, coordinating meetings, preparing reports, and handling confidential information with professionalism and care. If you’re a proactive problem-solver with excellent communication skills and a heart for serving others, we’d love to hear from you!

Requirements

Must have at least 3 plus years of Administrative Assistant experience.
Strong Communication skills both verbal and written.

Nice To Haves

Assisted Living experience is a plus, working with residents.

Responsibilities

Welcomes residents, guests, and customers by greeting them in person or on the telephone; answers or directs inquiries.
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel.
Represents the executive by attending meetings in the executive's absence; speaks for the executive.
Conserves executive's time by reading, researching and routing correspondence; drafts letters and documents; collects and analyzes information; initiates telecommunications.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics.
Provides historical reference by developing and using filing and retrieval systems; records meeting discussions.
Maintains customer confidence and protects operations by keeping information confidential.
Prepares reports by collecting and analyzing information.
Completes projects by assigning work to clerical staff; follows up on results.
Secures information by completing database backups.
Maintains and verifies office supplies inventory.
Assist with onboarding paperwork/HR duties
Ensures operation of equipment by completing preventive maintenance requirements; troubleshoots malfunctions; calls for repairs; maintains equipment inventories; evaluates new equipment and techniques.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishes personal networks; participates in professional societies.
Contributes to team effort by accomplishing related results as needed.
Assist with financial reports as needed.
Performs other duties as assigned.