Executive Admin

Intel • Austin, TX

3d • Onsite

About The Position

The Executive Administrative Assistant will partner with and support executive leaders in the Central Engineering Group (CEG) located in Austin, Texas. This role will be to provide high-level executive support and requires exceptional organizational skills and the ability to manage diverse responsibilities efficiently. You will be responsible for, but not limited to: Calendar Management: Organize and manage complex scheduling, optimizing the executives' time and planning meetings effectively. Travel Coordination: Arrange travel plans and prepare detailed expense reports. Event Coordination: Play a critical role in organizing and sometimes leading departmental and quarterly events, as well as recognition programs. Communication: Exercise diplomacy, tact, and sound judgment when interacting with employees at all levels, administrative staff, and external partners. Office Management: Understand office management procedures and departmental/legal policies, working closely with senior and executive administrative staff as a productive team member. Confidentiality: Maintain a high degree of professionalism and confidentiality in all interactions and tasks. Behavioral traits that we are looking for: Interpersonal Skills: Excellent interpersonal skills with a demonstrated ability to maintain confidentiality. Organizational Skills: Effective organizational skills to enhance administrative processes. Teamwork: Proven ability to build strong relationships within and outside the department to support the organization effectively. Problem-Solving: Positive attitude with experience in problem-solving, decision-making, initiative, and independent follow-up. Communication: Strong verbal and written communication skills with customer service orientation. Professionalism: Comfortable interacting professionally with all levels of executives, both internally and externally. Proactive: Recognize potential issues in advance and proactively mitigate them creatively. Adaptability: Manage multiple priorities, re-prioritize as necessary, and work comfortably in a fast-paced, dynamic environment. Independence: Self-starter who can work with minimal supervision and direction, comfortable with ambiguity. Discretion: Manage sensitive and confidential information discreetly. Additional Information: Global Team: Assignments may require working within a globally dispersed team. Performance: Maintain a high level of performance and composure while managing a large quantity of diverse responsibilities.

Requirements

• High School diploma with 9+ years of equivalent experience working as a Senior Administrative Assistant.
• 5+ years of experience in organization/project management skills.
• 5+ years of experience in standard business software such as MS Office including Outlook, Word, Excel and PowerPoint.
• Interpersonal Skills: Excellent interpersonal skills with a demonstrated ability to maintain confidentiality.
• Organizational Skills: Effective organizational skills to enhance administrative processes.
• Teamwork: Proven ability to build strong relationships within and outside the department to support the organization effectively.
• Problem-Solving: Positive attitude with experience in problem-solving, decision-making, initiative, and independent follow-up.
• Communication: Strong verbal and written communication skills with customer service orientation.
• Professionalism: Comfortable interacting professionally with all levels of executives, both internally and externally.
• Proactive: Recognize potential issues in advance and proactively mitigate them creatively.
• Adaptability: Manage multiple priorities, re-prioritize as necessary, and work comfortably in a fast-paced, dynamic environment.
• Independence: Self-starter who can work with minimal supervision and direction, comfortable with ambiguity.
• Discretion: Manage sensitive and confidential information discreetly.

Responsibilities

• Calendar Management: Organize and manage complex scheduling, optimizing the executives' time and planning meetings effectively.
• Travel Coordination: Arrange travel plans and prepare detailed expense reports.
• Event Coordination: Play a critical role in organizing and sometimes leading departmental and quarterly events, as well as recognition programs.
• Communication: Exercise diplomacy, tact, and sound judgment when interacting with employees at all levels, administrative staff, and external partners.
• Office Management: Understand office management procedures and departmental/legal policies, working closely with senior and executive administrative staff as a productive team member.
• Confidentiality: Maintain a high degree of professionalism and confidentiality in all interactions and tasks.

Benefits

• We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock, bonuses, as well as, benefit programs which include health, retirement, and vacation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees