Executive Admin Assistant

American Express•New York, NY

33d•$31 - $49•Hybrid

About The Position

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. American Express Global Commercial Services (GCS) is dedicated to the success of businesses big and small with the vision to be essential to our customers' businesses every day. As part of GCS, the Small Business Charge Card, Loyalty, and Partnerships team sits in the Small Business Card & Banking organization. This team is responsible for leading the Small Business Cards (Business Platinum, Business Gold, Plum, Business Green, Blue Business Plus, Blue Business Cash), Partnerships and Loyalty Programs across Small Business Cards products. The Executive Assistant will be a direct report of the Vice President of the Small Business Proprietary Lending and Cashback team. How will you make an impact in this role? This position is responsible for administrative support for the three Vice Presidents within the Small Business Charge, Loyalty, and Partnerships team. It is a multifaceted, high-paced environment and therefore the day-to-day responsibilities require seamless teamwork across many business partners both inside and outside of the organization. You are seasoned and experienced in handling a wide range of administrative related tasks and be able to work independently and confidently. Building positive relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.

Requirements

Positive demeanour and reliable
Outstanding organizational, administrative, and interpersonal skills
Keen attention to detail in execution and follow-up
Ability to prioritize multiple tasks and work autonomously
Strong integrity and ability to handle confidential / critical information with discretion
Strong written and verbal communication
Proficiency in Microsoft Outlook and Office, including Word, PowerPoint, and Excel
Experience supporting executives with sophisticated calendars and travel

Responsibilities

Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones
Calendar management, including scheduling meetings with various colleagues internally and externally
Coordinating logistics for meetings, including scheduling of conference rooms and technology support as required
Host external partners at Amex including handling logistics for building access, catering, and preparing materials
Preparing, reviewing, and processing expense reports, and running expense report approvals, in line with company T&E policy and budget
Assisting with timekeeping and payroll duties
Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
Handling organization charts and team rosters
Booking and coordinating travel arrangements including air and hotel bookings
Supporting the scheduling and coordination of events, including room booking, catering, etc.
Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
Processing of requisitions and other invoices, ordering supplies and handling ticket requests

Benefits

Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities