Examinations Assistant

University of Toronto • Scarborough, ON

2d • CA$67,916 - CA$86,855 • Hybrid

About The Position

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. The Office of the Registrar is responsible for student recruitment and admissions, direct and online service to current students, including registration, financial aid, scholarships, academic assessments, graduation and petitions. It also provides course scheduling, administration of tests and exams, enrolment data analysis and business intelligence. It is the vision of the Office of the Registrar to connect every student to success by providing excellent service and support to students, faculty, staff and the broader community. Members of the Office of the Registrar team value accountability, inclusivity, community and leadership and take pride in work that is student-focused and meaningful. This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members. Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Requirements

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum two (2) years of related work experience in a responsible administrative support role, including work experience scheduling and coordinating tests and exams, in a post-secondary or similar environment.
• Excellent computer skills with Word, Excel, database management systems (e.g., Infosilem, eService, Course Information System).
• Excellent verbal and written communications, interpersonal, and problem-solving skills.
• Ability to read, retain, understand, and adhere to information, regulations, and guidelines.
• Strong time management skills with demonstrated ability to effectively and efficiently handle multiple tasks and competing priorities.
• Demonstrated experience working with multiple deadlines and competing priorities is required.
• Demonstrated accuracy and attention to detail.
• Tact, discretion, sensitivity to confidential matters.
• Ability to work effectively both independently and within a team environment.
• Follows rules and procedural processes and maintain confidentiality related to Freedom of Information and Protection of Privacy Act (FIPPA).
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and working environment.

Nice To Haves

• Accountable
• Communicator
• Diligent
• Multi-tasker
• Organized
• Problem solver

Responsibilities

• Coordinating the receipt and storage of all examinations and related materials
• Verifying the accuracy and completeness of information
• Tracking and monitoring the distribution and return of examinations
• Processing student requests for exam re-reads, review and photocopies
• Creating a master list of students writing deferred examinations
• Resolving issues within the scope of the role and escalating problems as required
• Scheduling exam invigilators for tests and exams, including deferred exams and conflict exams, and creating seating plan for deferred exams

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level