Events & Sponsorship Coordinator

Bishop McNamara High School•Forestville, MD

10h•Onsite

About The Position

Bishop McNamara High School is seeking a highly organized, detail-oriented, and relationship-driven Event & Sponsorship Coordinator to plan and execute a wide range of school events that support advancement, alumni engagement, fundraising, and the school’s capital campaign initiatives. This role plays a key part in delivering high-quality experiences while cultivating sponsorships and strengthening relationships with donors, alumni, and community partners.

Requirements

2–5 years of event planning and/or sponsorship development experience, preferably in a nonprofit, school, or advancement setting
Strong organizational and project management skills with the ability to manage multiple events simultaneously
Excellent written and verbal communication skills
Proficiency in Microsoft Office, Blackbaud, Give Smart and Canva
Ability to work evenings and weekends as required for events
Must support and embrace the mission of Bishop McNamara High School, demonstrating a commitment to faith, service, and educational excellence in all aspects of their work.

Nice To Haves

Experience with fundraising, sponsorship sales, or donor engagement
Familiarity with capital campaigns or large-scale fundraising initiatives
Strong relationship-building and negotiation skills
Creative, detail-oriented, and proactive

Responsibilities

Coordinate all aspects of events from concept through completion, including timelines, logistics, and post-event follow-up
Manage signature events such as golf tournaments, alumni reunions, donor receptions, scholarship events, and special celebrations
Oversee event setup, registration, vendor coordination, and on-site execution
Ensure events align with the school’s mission, branding, and strategic advancement goals
Lead efforts to secure event sponsorships, including identifying prospects, outreach, and stewardship of sponsors
Develop sponsorship packages and benefits that align with fundraising goals
Track sponsors information for scoreboard, gym, etc.
Maintain strong relationships with sponsors
Collaborate with the Advancement team to support fundraising initiatives and donor engagement opportunities
Assist in the planning and execution of events tied to the school’s capital campaign
Support cultivation and stewardship events designed to engage major donors and campaign prospects
Work closely with leadership to ensure events advance campaign priorities and visibility
Develop detailed event budgets in advance for review and approval
Track expenses and revenue to ensure events remain within budget and meet financial goals
Assist in forecasting revenue from sponsorships, ticket sales, and donations
Draft and manage event-related communications including invitations, sponsorship requests, and follow-up correspondence
Coordinate with internal teams to ensure consistent messaging and promotion of events
Track RSVPs and maintain accurate guest lists and contact records
Liaise with vendors, caterers, venues, and service providers to ensure seamless execution
Negotiate contracts and manage vendor relationships
Coordinate permits, insurance, and compliance as needed
Maintain detailed records of event plans, budgets, sponsorships, and outcomes
Evaluate event success and provide recommendations for improvement
Support the management of event calendars and timelines across departments