Events Specialist

Mentoring Alliance • Tyler, TX

1d

About The Position

The Event Specialist (ES) is considered to be a minister of the gospel, a Christ-follower who sets an example for believers and nonbelievers and leads a life that is above reproach. This person flourishes in a biblically grounded, grace-based, Christ-centered, excellence-driven, and multiethnic environment. The mission of the Event Specialist is to support the successful planning, coordination, and execution of multi- regional events while serving as a liaison between the Events Department and regional teams.

Requirements

• High school diploma or GED required
• 2+ years of proven success in related administrative support roles
• 2+ years of proven ability to manage multiple special events and event projects effectively
• Proven ability to manage details accurately in a fast-paced environment under tight deadlines.
• Proven ability to act as a proactive and resourceful problem solver and troubleshooter
• Excellent written and verbal communication skills, including active listening
• Experience utilizing project management systems, databases, and tracking software to manage event workflows and deliverables.
• Experience with Canva, Adobe, and/or Photoshop, Microsoft Office, and Google Suite required
• Some knowledge of expense tracking and managing is required
• Valid driver’s license and insurance required.

Nice To Haves

• associate or bachelor’s in related field highly preferred
• Knowledge of running event production for events preferred
• Willingness to travel for events and event prep: approximately 10-15% travel each year as needed

Responsibilities

• Provides administrative support and project coordination for the Events Manager while serving as a primary point of contact for the department with professionalism, organization, and a servant-hearted approach.
• Enhances operational efficiency within the events department by improving documentation processes, managing project files and event records, tracking expenses and vendor payments, maintaining standardized templates and procedures, and proactively creating systems that ensure organization, consistency, and seamless execution across events and regions.
• Leads event project coordination by managing timelines, deliverables, registration, communications, reporting, and project management systems while ensuring meeting readiness, preparing key event materials, coordinating vendor documentation, and proactively driving projects forward to ensure successful execution.
• Provides high-level operational and event support by coordinating multi-region event execution, serving as a subject matter expert in event management systems, supporting onsite logistics and stakeholder experience, managing vendor and volunteer coordination, and partnering with regional teams and central support to successfully execute organization-wide events and strategic initiatives.
• Any other duties to serve the ministry as assigned by the Vice President or supervisor. Serve on appropriate committees; attend staff meetings and other staff functions. Strengthen teamwork, collaboration, alignment, morale, transparency, credibility, and trust throughout the ministry. Fulfill necessary tasks, projects, or roles as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED