Events Specialist

Phoenix Contact•Middletown, PA

1d•Onsite

About The Position

The Events Specialist supports the planning, coordination, and execution of trade shows, conferences, and events for Phoenix Contact USA Inc., with a primary focus on trade show logistics, exhibitor support services, on-site support, vendor coordination, and post-event follow-up.

Requirements

Professional degree in Events Management or equivalent professional experience
3 – 5 years of experience in supporting tradeshow, conference, or event execution, preferably in a corporate, B2B environment
Ability to manage tactical and logistical aspects of tradeshow and event planning, including exhibitor services, booth set-up, vendor coordination, staff logistics, deadlines, and on-site support
Proficient in MS365 software, space planning software, and event portal/registration software, exhibitor portals, and related tradeshow or event management systems. Cvent experience preferred.
Outstanding communication skills
Ability to manage multiple projects while prioritizing work assignments
Excellent organizational skills with particular attention to detail
Works well under the pressure of deadlines and budgets
Demonstrate initiative by understanding what actions need to be taken and completing the required tasks while seeking the perspective of others as required
Demonstrate an honest and forthright presence by taking responsibility for own mistakes and not blaming others, and by doing what he/she/they commit to doing
Work as a team player to make a difference within the business and express gratitude and appreciation to others who have provided information, assistance, or support
Readily handle change through taking advantage of lifelong learning opportunities and being open-minded and curious in the face of new challenges
Must be able to sit and stand for extended periods (2-4 hours at a time)
Must work on a computer for extended periods (up to 4 hours at a time)
Must have a valid PA driver’s license
Must communicate effectively in English
Must be able to lift 25 lbs.
Regular and on time attendance

Nice To Haves

Cvent experience preferred

Responsibilities

Assists Events Manager and event stakeholders in the preparation of tradeshows, events, and conferences, from the planning and development stages through execution and post-event wrap-up, with a primary emphasis on tradeshow support.
Coordinates tradeshow logistics, including exhibitor service orders, venue and vendor services communication, shipping and material coordination, pre-and post-event logistics, transportation, on-site event staffing, and other related tasks.
Assesses and tracks payments, ensures payment due dates are met, processes invoices, and prepares expense reporting.
Arranges hotel, transportation, and group dinners; completes registration for event staff, and prepares name badges and event credentials, and other attendee or booth staff logistics.
Assists with event space planning, creation of floor plan, and booth inventory management.
Effective collaboration with event team members and stakeholders, adapts to changing priorities and new challenges.
Other duties and special project work as assigned by the Director of Integrated Marketing and Communications.