Events Specialist

Vedder•Berwyn, IL

3d•$60,000 - $75,000•Hybrid

About The Position

Vedder's Chicago Office is seeking an Events Specialist. The Events Specialist is responsible for supporting and executing various firm events such as seminars, conferences, webinars, client social events and other special events under the direction of the Marketing and Client Development Managers. The Events Specialist will work independently and with other members of the Marketing department, other Firm departments, attorneys and a variety of external vendors, as appropriate. The ideal candidate should have the ability to conceptualize and manage the staging of events from planning and development through execution and post-event follow-up. In addition, the successful candidate will research and prepare recommendations for events and assist with evaluating opportunities as they relate to the goals and objectives of said events.

Requirements

Strong attention to detail and ability to multi-task and handle competing demands
Excellent communication skills, both verbal and written
Ability to handle work well under pressure with a professional and positive attitude and meet strict deadlines
Self-starter who can work independently with minimal supervision
Ability to manage numerous outside vendors with confident communication both on and off site
A minimum of five years’ experience in events/marketing in a law firm or professional services organization preferred
Flexibility to work additional hours, including early mornings and evenings, as necessary
Travel when necessary for events held in other cities
Strong knowledge of Microsoft Word and Excel, as well as an ability to grasp new technologies

Responsibilities

Support all event logistics as directed by Marketing and Client Development Managers
Conceptualize and manage the staging of events from planning and development through execution and post-event follow-up
Research and prepare recommendations for events as they relate to the goals and objectives of events and clients
Create electronic invitation content and pull RSVP reports including drafting invitation text and succinctly communicating logistical details while creatively communicating the tone and spirit of the event
Create event budgets and cost comparisons for upcoming events
Gather and compile all event materials, including electronic distribution and printing
Create and upload all materials on the webinar platform
Coordinate delivery of all items needed for events
Create event webpages for public events
Work within the department to produce event follow-up materials, such as final attendance reports and budget summaries
Work with the marketing technology team to ensure that InTapp CRM is reflective of event information and contact updates
Work with communications team on event social media promotions
Work with Professional Development to produce and report CLE certificates for event attendees
Apply for yearly HRCI certification when needed
Independently manage various department projects outside the scope of events

Benefits

Competitive Salary
Discretionary annual bonus program
Discretionary profit sharing
401(k) matching
Comprehensive health, dental, and vision plans
Optional health savings accounts
Flexible spending accounts
Firm-paid Life and Disability benefits
Wellness programs
Competitive time off package including vacation days, paid holidays, sick time and personal days
Opportunities for continuous learning and career growth through firm provided training programs
Anniversary and Vedder Praise Programs
Hybrid work model
Family-friendly policies
Employee discount program
Pre-tax commuter benefits
Back up child & elder care
Employee Assistance Program (EAP)
Fitness center discounts