Events Specialist

Reliance Relocation Services Inc•Chicago, IL

2d•$60,000 - $75,000•Hybrid

About The Position

Leading Real Estate Companies of the World is seeking a detail-oriented, service-minded Events Specialist to support meetings, conferences, forums, and special events. This role manages registration, coordinates logistics and communications, supports vendors and venues, and helps deliver a smooth, professional attendee experience. This hybrid position is based out of our Chicago Loop headquarters.

Requirements

Bachelor’s degree in hospitality management, marketing, or a related field preferred; equivalent experience will be considered.
Experience in event coordination, meeting planning, hospitality, customer service, administrative coordination, member services, or a related field preferred.
Experience with event registration software preferred; Cvent experience is highly desirable.
Proficiency with Microsoft Office and comfort learning business systems; HubSpot experience a plus.
Interest in building a career in event planning and management required.
Strong administrative, organizational, and follow-through skills
Excellent attention to detail and commitment to accuracy
Professional written communication and proofreading skills
Service-oriented interpersonal style
Ability to manage multiple deadlines and shifting priorities
Comfort learning and using event technology and reporting tools
Ownership mindset with collaborative teamwork
Calm, resourceful problem-solving when event details change
Ability to work with colleagues, members, vendors, venues, and senior stakeholders
Curiosity, initiative, and interest in learning the broader event planning process

Nice To Haves

Cvent experience is highly desirable.
HubSpot experience a plus.

Responsibilities

Build, test, and maintain Cvent registration sites for meetings, conferences, forums, workshops, and special events.
Manage registration data, attendee updates, event records, and related administrative details in Cvent and internal systems.
Prepare registration, attendance, and post-event reports to support planning, logistics, and continuous improvement.
Support event technology, including registration tools, mobile app or agenda tools, attendee communications, and related platforms.
Use Cvent functionality to improve registration workflows, reporting, attendee experience, and internal efficiency.
Track event timelines, deadlines, deliverables, and planning milestones.
Coordinate schedules, attendee lists, speaker or VIP needs, meeting materials, shipping, event documents, and internal updates.
Prepare event information for internal use and member-facing communication channels.
Maintain accurate event documentation for planning, reporting, and future reference.
Coordinate with hotels, venues, restaurants, caterers, vendors, and suppliers to support event execution.
Manage menu selections, catering orders, dietary needs, banquet event orders, and onsite food and beverage coordination.
Coordinate room setup, audiovisual needs, signage, materials, supplies, hotel room blocks, rooming lists, and special requests.
Manage onsite registration and logistics during meetings and conferences.
Identify and resolve event-day issues by communicating clearly with internal teammates, venue staff, vendors, attendees, and members.
Ensure events are executed in accordance with high company standards.
Serve as a responsive point of contact for attendee, member, vendor, and internal event questions.
Create clear event communications, registration instructions, reminders, logistical updates, and follow-up messages.
Build effective working relationships with internal departments, members, vendors, hotels, restaurants, catering teams, and event partners.
Collect and review attendee feedback, attendance statistics, and event outcomes.
Prepare post-event reports, identify trends, document lessons learned, and support process improvements.