Events Planning Franchise Specialist

Anywhere Integrated Services•Madison, NJ

7d•Onsite

About The Position

The CIH Franchise Brands Event Specialist executes a portfolio of events while working closely with and reports to a Sr. Manager, Events. This position supports the strategy, planning and delivery of experiential events for Century 21, Coldwell Banker, Coldwell Banker Commercial, Coldwell Banker Realty, Compass, Better Homes & Gardens Real Estate, and ERA Real Estate. This is an in-office position and will be seated in our Madison NJ office.

Requirements

3+ years of event industry experience.
Project management experience, with effective time management and multitasking abilities.
Superior communication skills, both written and verbal, with demonstrated ability to manage stakeholders and C-suite leadership.
Collaborative vendor management experience.
High energy level and problem-solving skills.
Strong attention to detail.
Proficiency in Microsoft Suite or Google Suite.
Ability to travel to events approximately 4-6 times per year (or more), including overnight and multi-day travel.
Ability to lift at least 25lbs.

Nice To Haves

Bachelor's degree preferred
knowledge of Monday.com a plus.
Experience using Cvent is strongly preferred.

Responsibilities

Support the site search process and preparation of options for presentation to brand leadership.
Support event activities for industry events including pre-planning and onsite delivery.
Working closely and in collaboration with event and brand leadership to drive all event strategies through management of detailed project plans, program of events and budget guidelines.
Track and maintain detailed event budgets, including invoice management and budget reconciliation, in collaboration with managers.
Execution of contracts for event vendors including payment submission.
Logistics management of external vendors ensuring best quality, consistency, and execution of brand image.
Creation and management of venue and audio-visual specs.
Support and assist registration processes before and during all events.
Work closely with the Communications team, following the communications plan, to drive event attendance and provide communications details.
Support and assist the creation of and updates to the event websites and apps with event details to drive network attendance and engagement in coordination with Manager, Operations.
Manage the housing process and management of room blocks in conjunction with registration.
Work on food and beverage selection while adhering to negotiated budget allotment.
Work closely with the Client Success team on the logistics for the learning breakout sessions.
Drive the signage plan for events working with the marketing team and manager on the design process and managing all details of the order and on-site installation.
Support the development of reception themes, coordinating specialty décor, entertainment, and creating wow moments for the event attendees.
Coordinate ordering and shipments of assets, promotional items and collateral needed for events.
Assist with developing event overviews and debriefs, including detailed financial recap and follow-up learnings and strategies.
Manage virtual events through Teams application, on occasion.
Support of the full Anywhere Franchise Brands Events Team on events and projects as needed.
Create and maintain an enthusiastic, cooperative, professional, and teamwork-structured environment.