Events Planner (Administrative Support Clerk 4)
About The Position
The Office of the Lieutenant Governor (Government House) invites applications from qualified candidates for a position responsible for supporting the planning, coordination, and delivery of official events, ceremonies, visits, and public programming. Reporting to the Private Secretary/Executive Director, the successful candidate will contribute to the effective operation of Government House by delivering events with professionalism, fiscal responsibility, and adherence to established protocols. The incumbent will coordinate a broad range of state and public events, including music and entertainment programming, photography, and audio-visual services and setup. Responsibilities include the detailed planning and execution of ceremonies, Royal Tours, visits by Heads of State, diplomatic courtesy calls, and provincial and national conferences, in accordance with protocol requirements and approved budgets. Serving as a key point of contact, the incumbent will liaise with, official visitors, volunteers, community organizations, lecturers, Aides-de-Camp, Government House staff, and event participants. Responsibilities will include coordinating official visitor lists, receiving and assisting dignitaries, providing protocol guidance to guests and participants, arranging volunteer participation for annual events such as the New Year’s Levee and Garden Party, through the coordination of participants and maintenance of attendance records. The incumbent will also be responsible for the “talk and tour” program. The position also supports the efficient administration and delivery of the Lieutenant Governor’s events at Government House and certain events held in communities throughout the province. This work is carried out in close collaboration with the Communications Advisor Executive Chef, Executive Housekeeper, Chief Aide-de-Camp, and other members of the Household Staff. Additional responsibilities include assisting with event logistics, flag protocol and arrangement, AV requirement setup, room setup and catering requirements, maintaining monthly activity records, and ensuring adequate supplies are available.
Requirements
- Exceptional organizational and interpersonal skills
- Sound judgment, discretion, and professionalism
- Demonstrated ability to manage multiple priorities within a formal, public-facing environment.
Nice To Haves
- Experience in event coordination
- Experience in protocol
- Experience working with senior officials or dignitaries
- Experience applying protocol procedures
- Experience liaising effectively with a diverse range of stakeholders
Responsibilities
- Support the planning, coordination, and delivery of official events, ceremonies, visits, and public programming.
- Coordinate a broad range of state and public events, including music and entertainment programming, photography, and audio-visual services and setup.
- Plan and execute ceremonies, Royal Tours, visits by Heads of State, diplomatic courtesy calls, and provincial and national conferences, in accordance with protocol requirements and approved budgets.
- Serve as a key point of contact and liaise with official visitors, volunteers, community organizations, lecturers, Aides-de-Camp, Government House staff, and event participants.
- Coordinate official visitor lists, receive and assist dignitaries, and provide protocol guidance to guests and participants.
- Arrange volunteer participation for annual events such as the New Year’s Levee and Garden Party, coordinating participants and maintaining attendance records.
- Manage the “talk and tour” program.
- Support the efficient administration and delivery of the Lieutenant Governor’s events at Government House and certain events held in communities throughout the province.
- Assist with event logistics, flag protocol and arrangement, AV requirement setup, room setup and catering requirements.
- Maintain monthly activity records and ensure adequate supplies are available.
- Act in the place of the Executive Assistant during periods of leave or absence.
- Perform other related duties as assigned by the Private Secretary/Executive Director.
Benefits
- Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
- Countless career paths
- A Dynamic, client-focused office environment where service excellence and teamwork are our focus.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
