LaundryLux Job Description Template

LaundryLux•Tallahassee, FL

23h•$65,000 - $80,000•Hybrid

About The Position

The Laundry Summit is a fast-growing national event series bringing laundromat owners and industry leaders together in cities across the country. Laundrylux is seeking a hands-on Events Marketing Specialist to own event execution from beginning to end. This role involves managing logistics, vendor relations, contract negotiations, promotional materials, and on-site execution to ensure seamless event experiences.

Requirements

Prior experience in corporate or industry-specific event planning.
Strong vendor management skills including managing vendors, and venues.
Comfortable directing photo/video capture on site (you don't need to be the videographer, but you know what good coverage looks like).
Experience managing budgets.
Excellent organizational and multitasking abilities.
Strong communication and interpersonal skills.
Ability to work under pressure and meet tight deadlines.
Flexibility to work evenings and weekends as needed for event execution.
Bachelor’s degree in Event Management, Marketing, Communications, or a related field.
3+ years of experience in event planning, conference coordination, or related roles.
Strong design skills (Canva, Adobe Creative Suite, or similar) with a portfolio of event or marketing materials.

Responsibilities

Coordinate the end-to-end planning and execution of regional summit events, ensuring all event aspects are managed effectively. This includes managing timelines, event setup, registration, and overall execution to ensure a smooth and professional experience for attendees.
Source, book, and manage venues across multiple cities.
Review and negotiate contracts with venues, vendors, and service providers to ensure favorable terms and cost efficiency.
Coordinate with vendors, sponsors, and exhibitors for trade booth requirements.
Manage speaker logistics: scheduling, travel, and session preparation.
Design and produce event creative: flyers, banners, stage backdrops, badges, and swag.
Maintain consistent branding across all events and marketing materials.
Coordinate photo and video coverage at each event.
Assist with capturing testimonials and interviews on site.
Organize and deliver footage to editors for recap and promotional videos.
Manage and schedule content for social media accounts related to events and partnerships.
Assist the VP of Strategic Partnerships in maintaining a strong online presence and engagement with key stakeholders.
Develop and manage event budgets, track expenses, and ensure cost-effective event execution.
Gather feedback, assess event success metrics, and provide reports with insights for continuous improvement.