Marketing & Event Coordinator
About The Position
The Events & Experiences Coordinator supports ivision’s marketing organization by planning and executing high-quality client, partner, and employee events that strengthen relationships and reinforce the ivision brand. Reporting to the Director of Marketing, this role plays a critical executional role in delivering seamless, professional event experiences across ivision’s event portfolio. This position requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, dependable, and comfortable owning logistics while collaborating closely with marketing leadership, internal teams, vendors, and external partners.
Requirements
- 2–5 years of experience coordinating corporate events, marketing events, hospitality, or experiential programs
- Strongproficiencyin Microsoft Office, including Excel, Word, Outlook, and Teams
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Professional presence and comfort working with senior leaders, clients, and external partners
Nice To Haves
- Experience supporting B2B marketing events, conferences, or sponsorships
- Experience with virtual and hybrid events
- Familiarity with vendor coordination, contracts, and budget tracking
- Interest in growing into expanded event ownership or future Events Manager responsibilities
Responsibilities
- Coordinate and execute marketing-led events including client meetings, hosted dinners, conferences, sponsorships, networking events, and company-sponsored experiences
- Support events involving executive leadership by preparing agendas, timelines, run-of-show documents, and briefing materials
- Ensure a polished, high-touch experience for clients, partners, executives, and guests
- Assistwith conferencelogisticssuch as registrations, booth materials, signage, shipping, and on-site coordination
- Plan and execute internal events including town halls, leadership meetings, team offsites, training sessions, and company celebrations
- Partner with marketing leadership to align events with broader marketing and internal communication goals
- Coordinate calendars, invitations, and communications using Microsoft Outlook and Teams
- Manage end-to-end eventlogisticsincluding venues, vendors, contracts, catering, A/V, travel coordination, registration, and on-site execution
- Track budgets, timelines, and vendor details using Excel and Microsoft Office tools
- Support swag management, gifting, inventory coordination, and event materials
- Maintain event documentation, templates, timelines, and shared files within Microsoft Teams and Office environments
- Represent ivision professionally with internal stakeholders, executives, clients, and external partners
- Exercise sound judgment when working with sensitive information related to events, clients, and leadership participation
- Collaborate cross-functionally with marketing, sales, operations, and partners to ensure smooth execution
- Flexibility to support occasional domestic travel and work outside standard business hours as needed for events
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
101-250 employees
