Events Manager

AxisCare • Waco, TX

13d • Onsite

About The Position

Manage multiple complex events from inception through final delivery. Lead execution of event plans and provide oversight for budget, strategy, and scope. Implement event management plans, manage agency partners, and create memorable brand experiences.

Requirements

• Three or more years of experience and specialized knowledge in corporate event planning, managing projects and programs
• Ability to work and thrive in a fast-paced, rapidly changing work environment
• Team oriented
• Self-starter, motivated by helping others succeed
• Strategic thinker
• Strong verbal and written communication skills
• Outstanding organizational skills and attention to detail
• The ability to successfully manage multiple events in various stages of planning at the same time and to prioritize work to achieve maximum productivity; Effectively prioritize workload according to team goals and manager feedback
• The ability to meet unexpected changes, obstacles or uncertainty in stride and to react quickly and appropriately
• The ability to make decisions considering the relative costs and benefits of potential actions to choose the most appropriate choice

Nice To Haves

• PMP or CMP Certification
• Bachelor’s degree in Marketing, Public Relations, Business, or equivalent experience preferred

Responsibilities

• Lead creation, development, and execution of large-scale events with attention to detail and organization, creating meaningful experiences for internal and external customers that align with company priorities and deliver department goals, including the annual User’s Conference (300-500 attendees), the Super User Academy (up to 40 attendees, 4 sessions per year), and the marketing events calendar (30+ events per year including conferences and partner events)
• Develop and monitor event budgets, track spending, manage variances, and negotiate with vendors to optimize resources
• Maintain strong relationships with internal teams, external vendors, and key partners, ensuring consistent communication and smooth collaboration
• Organize all event logistics, including but not limited to setting up for events and programs, coordinating and training team, booking rooms, working with hotels and vendors, ordering and managing inventory, ensuring the appropriate resources, tools, and equipment are present, and preparing materials
• For the annual User’s Conference, serve as the company quarterback, mobilizing and collaborating with cross-functional teams (Customer Success, Inside Sales, Marketing, etc.) to execute their contributions, as well as work with an event planning agency on all aspects, including production elements, registration systems, venue selection, managing on-site resources and equipment, and venue logistics
• Conduct RFP processes, vendor evaluations, and contract negotiations to secure services aligned with event needs
• Create and deliver presentations up to leadership including project proposals, event status, and debrief reports
• Coordinate the creation of event branding, concepts, and promotional materials with internal teams and external vendors. Ensure cohesive visual themes across event décor, signage, giveaways, and digital assets
• Manage shipping and receiving of items for conferences and prospect and customer gifts.

Benefits

• Medical insurance premiums are covered in full for the employee (Medical, Dental and Vision)
• 401K. with competitive company matching.
• Personal time off, sick leave, and holidays.
• Company will provide laptop and other needed computer equipment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree