Events Manager- MOSI Events: Full-Time

MOSI • Tampa, FL

17h

About The Position

The Events Manager plans and executes engaging MOSI-produced events that drive attendance, generate revenue, increase community engagement, and advance MOSI’s mission of promoting STEAM education. The role manages internal events from concept development through execution and evaluation, coordinating with internal departments, vendors, partners, sponsors, and other stakeholders. The position does not oversee private event rentals or off-site events.

The Events Manager develops event concepts, timelines, budgets, layouts, run-of-show documents, and operational plans; secures and coordinates event participants; supports sponsor benefit fulfillment; and coordinates supplies, services, and expenses. The position includes hands-on event work such as decorating, setting up and breaking down spaces, distributing supplies, operating basic sound equipment, and overseeing on-site activities. The Events Manager also maintains event records, ensures compliance with relevant policies and requirements, troubleshoots event issues, and conducts post-event follow-up and evaluation. The role provides cross-functional support for Development team initiatives as needed and requires a flexible schedule that may include evenings, weekends, and holidays.

Requirements

• Previous experience planning and executing events from concept through completion.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, decision-making, and problem-solving skills, including the ability to manage multiple events and deadlines simultaneously.
• Strong attention to detail and the ability to anticipate and respond to the needs of attendees, vendors, sponsors, partners, and other stakeholders.
• Ability to collaborate effectively across departments and provide leadership during event execution.
• Creative, flexible, and resourceful, with willingness to provide hands-on event support, including setup, breakdown, decorating, purchasing supplies, and operating basic sound equipment.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Commitment to providing a positive guest experience.
• Ability to work a flexible schedule, including evenings, weekends, and holidays, as required.
• Ability to frequently stand and walk; occasionally lift, push, or carry items up to 35 pounds; frequently talk and hear; occasionally climb, balance, bend, stoop, kneel, or crawl; and safely perform event setup and breakdown activities.

Nice To Haves

• Bachelor’s degree or equivalent professional experience in event management, hospitality, nonprofit management, or a related field.
• Experience in nonprofit development, fundraising, sponsorship fulfillment, marketing, or community engagement.
• Experience with TAM or comparable customer relationship management software, Jotform, and Canva.

Responsibilities

• Collaborate with the Director of Development and departments across MOSI to plan and execute museum-produced events that support MOSI’s mission, increase attendance, generate revenue, and strengthen community engagement.
• Develop event concepts, timelines, budgets, layouts, run-of-show documents, and operational plans.
• Identify, solicit, and secure vendors, community partners, exhibitors, performers, and other event participants.
• Serve as the primary point of contact for event participants, coordinating requirements, schedules, setup needs, insurance documentation, and day-of logistics.
• Assist with sponsor benefit and recognition fulfillment as designated by the Director of Development, including coordinating signage and ensuring approved benefits are provided.
• Coordinate event supplies and services, including obtaining quotes, placing orders, purchasing supplies, arranging rentals, and tracking expenses.
• Provide hands-on event support, including decorating spaces, purchasing and distributing ice and other supplies, setting up and breaking down event areas, operating basic sound equipment, and overseeing on-site activities.
• Coordinate with internal departments to promote events, maximize attendance, and ensure operational readiness.
• Ensure events comply with MOSI policies and applicable insurance, health, safety, and facility requirements.
• Troubleshoot issues before and during events to ensure programs run safely and smoothly.
• Maintain accurate and organized electronic files, calendars, vendor records, correspondence, contracts, invoices, and other event documentation.
• Conduct post-event follow-up with vendors, sponsors, partners, and staff; gather feedback and evaluate outcomes to identify opportunities for improvement.
• Provide cross-functional support to the Development team for MOSI-produced events, special exhibitions, Dome programming, and other organizational initiatives as needed.
• Work a flexible schedule, including evenings, weekends, and holidays, as required for MOSI events.
• Perform other duties as assigned.

Benefits

• Health, vision, and dental insurance, with basic plans at no cost to the employee.
• Short-term disability, long-term disability, and life insurance, with basic plans at no cost to the employee.
• Optional Group Accident, Critical Illness, and Hospital Indemnity insurance plans.
• 401(k) plan; eligibility begins after six months, with a 3% employer contribution and matching of employee contributions up to 4%.
• Generous and flexible paid time off for full-time employees.
• Complimentary annual family MOSI membership.
• Complimentary annual family memberships to the Florida Aquarium, Glazier Children’s Museum, and ZooTampa at Lowry Park.
• Attraction Share access for employees and up to three guests, with free or discounted admission to participating Florida attractions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level