Events Manager (Contract)

TO LIVE•Toronto, ON

20h•CA$67,000 - CA$72,000•Hybrid

About The Position

TO Live is seeking an experienced Event to join our Patron & Events Services department on a full-time contract (minimum 1-year) basis. The Event Manager, reporting to the Senior Manager of Events, will collaborate closely with the Executive Chef, Senior Manager of Food & Beverage, and TO Live’s Sales Managers to lead the planning, coordination, and execution of corporate, private, and internal events.

Requirements

Three to five years experience in event management.
The ability to work well independently on several projects concurrently, and possess excellent communication, organizational and creative thinking skills.
Focus on maximizing revenue consistent with providing the client with value and exceptional service.
Effective management skills within a unionized environment.
Ability to manage simultaneous deadlines.
Software proficiency in Microsoft Word, Excel, Power Point, is required.
Strong initiative and hospitality orientation; Project Management, organizational and prioritizing skills; problem solving and detail oriented.
Demonstrate flexibility, pleasant persona coupled with sound judgment, discreet and able to maintain confidential information.

Nice To Haves

knowledge and experience in the event management booking software Momentus is preferred.

Responsibilities

Coordinate and execute all operational aspects of corporate, private and internal events.
Manage event planning and logistics, including client meetings, event details, budgets and souring external vendors and resources as required.
Coordinate event supplies and services including, rental equipment, staffing, florists and other vendors.
Collaborate with Executive Chef and clients to determine a proper menu for each event.
Plan and oversee event space layouts in accordance with client requirements and health and safety regulations, including furniture, food stations, bars, coat check, entertainment, décor and related elements.
Assist in the planning and execution of TO Live internal receptions and meetings.
Determine the appropriate staffing levels for both food service and bar required to deliver on event requirements.
Ensure health and safety regulations are strictly observed by all staff working during set-up and event days, as per Toronto Public Health guidelines.
Work with Sales Manager to ensure that all costs and expenditures are within the budgeted levels agreed upon in the estimate.
Ensure that all written communication represents a professional image to customers, clients and staff.
Input and update relevant event information into event and billing software.
Ensure appropriate product inventory is taken prior to and at the conclusion of each event.
Maintain professional, positive and effective communication with clients, guests, vendors and staff.
Perform other related duties as assigned.