Events Manager

Pantheon Data • Washington, DC

1d • $105,000 - $120,000 • Hybrid

About The Position

Pantheon Data is seeking an Events and Exhibitions Manager to plan and execute official ceremonies, observances, command events, and symposium participation for a Navy headquarters organization at the Washington Navy Yard. The role covers protocol and ceremonies—including changes of command, retirements, promotions, award presentations, all-hands calls, leadership off-sites, and visits by senior U.S. and foreign dignitaries—as well as representing the command at symposiums and trade shows through booth coordination, registration, and on-site execution.

The Events Manager owns events end to end, from concept through after-action review. The work involves advance logistics and vendor coordination, collaboration with senior leadership and executive assistants, facilities and security staff, vendors, and Navy counterparts, and adapting when schedules or event requirements change. Events are formal and highly visible, with flag officers, senior executives, and invited guests in attendance.

Requirements

• Bachelor's degree in a field related to the work and at least six years of relevant professional experience.
• Demonstrated experience planning and executing formal ceremonies and official events in a military, government, or comparable institutional setting.
• Working knowledge of protocol, including order of precedence, seating, flags and honors, invitations, and distinguished visitor handling.
• Demonstrated experience managing event budgets, tracking expenditures, and complying with applicable approval and funding requirements.
• Demonstrated experience sourcing and managing vendors for venue, catering, audiovisual, rental, and print services.
• Ability to manage several concurrent events at different stages.
• Strong customer service orientation and composure when working directly with senior military and civilian leaders and their staffs.
• Sound judgment and ability to adapt at short notice to changes in schedule, principal, or venue.
• Clear written communication suitable for invitations, programs, scripts, and senior-leadership correspondence.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, SharePoint, and Teams.
• Ability to work onsite at the Washington Navy Yard, with occasional early, late, and weekend hours around events.
• Ability to travel occasionally within and outside the National Capital Region.
• Ability to work effectively remotely in cross-functional teams and meet deadlines while producing quality work.
• Secret clearance is required for continued employment; the employee must maintain a favorable Secret-level background investigation for the duration of the assignment.
• Must execute a nondisclosure agreement within 15 days of hire.

Nice To Haves

• Experience supporting protocol and events for Navy or other Department of Defense organizations at the flag officer or Senior Executive Service level.
• Familiarity with Navy and DoD protocol references and ceremony conventions.
• Experience with large formal ceremonies involving multiple organizations, external guests, and media.
• Experience coordinating exhibits or booths at defense symposiums, conferences, or trade shows, including registration, drayage, and show services.
• Experience supporting visits by foreign dignitaries or multinational participants.
• Working knowledge of NAVSEA, the Navy, and the Department of Defense.
• Photography, videography, or graphic design skills for event documentation and materials, including familiarity with Adobe Creative Cloud.
• Experience coordinating with public affairs and media staff at events.
• An active Secret clearance is strongly preferred.

Responsibilities

• Provide protocol expertise for command events and meetings, including conferences, award ceremonies, retirements, promotions, and changes of command.
• Plan, coordinate, and execute protocol for visits by high-ranking U.S. and foreign dignitaries.
• Apply protocol standards for precedence, seating, flags and honors, invitations and RSVPs, receiving lines, escort assignments, and gifts.
• Develop ceremony programs, sequences of events, and scripts, and conduct rehearsals.
• Coordinate security, facilities, parking, and visitor access for guests and distinguished visitors.
• Plan and execute command events and meetings, including leadership off-sites, all-hands calls, and command observances.
• Provide customer service and event logistics support at the command and, as required, elsewhere in the National Capital Region.
• Manage event budgets, track expenditures, and document compliance with applicable funding rules and approval thresholds.
• Source, contract, and manage venue, catering, audiovisual, furniture, rental, and printing vendors, ensuring they meet schedules.
• Produce event documentation, including run-of-show documents, invitations, programs, place cards, signage, and after-action summaries.
• Represent the command at symposiums and trade shows, coordinating booth design, supporting products and services, and show execution.
• Coordinate exposition services, including drayage, electrical service, network connectivity, audiovisual support, and furniture.
• Register exhibitors and speakers and manage their requirements through each event.
• Support on-site exhibit logistics from setup through the show and teardown.
• Maintain the forward event calendar and manage multiple events at different stages and on separate timelines.
• Plan interim milestones working back from event dates and identify schedule slips early.
• Produce meeting minutes, decisions, and action items from event-planning sessions.
• Coordinate with photography, videography, graphics, and social media staff to document events and produce usable materials.
• Capture lessons learned and maintain templates, checklists, and vendor records.

Benefits

• Competitive salaries and benefits.
• SmartBenefits through the Washington Metro Area Transportation Authority, with a specified amount of pre-tax wages paid directly to a SmarTrip account.
• Tuition assistance may be available for continuing education expenses and position-related certifications.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level