Events Manager

Zirous • Urbandale, IA

6d • Hybrid

About The Position

At Vaezr Studio, a division of Zirous, we transform live and virtual events into immersive, high-impact experiences that inspire connection and advance business goals. By pairing cutting-edge technical show design—including custom hardware, Audio Video (AV), lighting, and stage management—with end-to-end logistics and strategic storytelling, we turn corporate summits, brand activations, and large-scale productions into unforgettable moments executed with flawless precision. We are seeking to hire an experienced Events Manager to manage client-facing communication, procurement, estimation, and on-site logistics. This newly created hybrid role functions as a combination of Project Manager, Account Manager, and on-site Client Liaison for the events team. By taking on these operational and relationship-management duties, this role allows technical directors to focus entirely on show design, hardware, and subcontractor direction without on-site interruptions.

Requirements

• Bachelor’s degree in Event Planning, Hospitality Management, Marketing, Communications, or in a related field or equivalent work experience.
• 5+ Years Full-Cycle Corporate Event Experience: Gathering and defining event specifications, and requirements directly from clients.
• Overseeing pre-event scheduling, task management, and budget tracking.
• Partnering closely with technical leads throughout event production.
• Exceptional Soft Skills: Strong interpersonal and communication abilities are required to comfortably and effectively manage client relationships, particularly in high-pressure, on-site event environments.
• Organizational Skills: Exceptional capacity to prioritize competing priorities across multiple client accounts while keeping project deliverables, documentation, and budgets seamlessly organized.
• Attention to Detail: Sharp eye for precision in managing complex logistics, catching subtle inconsistencies in schedules or budgets before they impact live operations.
• PowerPoint Proficiency: Advanced or above-average proficiency in Microsoft PowerPoint to quickly build, adjust, and clean up client-facing presentations and deliverables.
• Client-Facing Comfort: A proven ability to act as the main communication liaison, managing expectation, accustomed to working in fast-paced evolving environments, while fostering long-term client success.
• Adaptability & Growth: A willingness to learn internal Resource Management (RM) processes and adapt to a dynamic workflow that shifts between event logistics, office administration, and business development.
• Ability to work weekend hours and shifts exceeding 10 hours daily during active events.
• Willingness and availability to travel out of state for extended durations, on very rare occasions up to 3 months.

Nice To Haves

• Local candidates within the Des Moines, IA metro will be given priority in the recruitment process.

Responsibilities

• Serve as the primary, client-facing point of contact on-site during events. Actively filter and manage client requests, interruptions, or real-time show changes to ensure the technical team can focus on show execution.
• Maintain a comprehensive understanding of all aspects of an event, managing task delegation and assignments to ensure seamless project execution.
• Handle project management and internal relationship/resource management (RM) tasks. Coordinate project workflows and assist in monitoring profitability margins by reducing reliance on external subcontractors.
• Collaborate on project estimating, double-check Cost of Goods Sold (COGS), and ensure financial forecasts and numbers align with project scopes.
• Manage the recruitment and procurement of event subcontractors and freelancers, utilizing and maintaining the company's existing network and contact list.
• Assist with generating, structuring, and executing project contracts and statements of work.
• Collaborate with the sales team to participate in client outreach, sales processes, and community relationship building to grow existing accounts and generate new revenue.
• Utilize downtime during events to capture photos and record video footage of event setups and productions, partnering with the marketing team to create promotional assets that support sales outreach.

Benefits

• Competitive compensation package including base salary, commission, and benefits.
• Catered lunches, snacks, beverages, social hours
• On-site gym & shower facility
• Small group activity options outside of work (book club, craft club, public speaking club, volleyball league, golf league, etc.)
• Flexible work schedule with the ability to work remotely and in the office.
• Recognition for a job well done! Employee of the Month and Employee of the Year awards with bonus amounts for each.
• Company-wide lunches on-site and remotely.
• Lunch and Learns (throughout the year we educate each other on different industry topics).
• Casual dress - jeans, sweatshirts, and flip flops are all acceptable while in our office or while working from home.
• Professional development opportunities: certifications, continued education, speaking engagements, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level