Events Manager

Brooklyn Academy Of Music•Brooklyn, NY

3d•Hybrid

About The Position

Brooklyn Academy of Music (BAM) is seeking an Event Manager to join the Programming Operations division. This role is responsible for managing the planning, coordination, and execution of events, ensuring successful and efficient operations for events and cinema presentations. The Event Manager will achieve this through strong coordination, clear communication, and detailed operational planning. Additionally, the role supports cross-departmental collaboration, maintains accurate event documentation, and provides high-quality client and partner engagement throughout the event lifecycle.

Requirements

Minimum 3 years’ experience in Performing Arts Administration, Event or Venue Management, Theater Production, or related field, or equivalent professional experience.
Excellent knowledge of Microsoft Office.
Strong event management and production coordination experience, particularly with rentals, film/cinema, and/or live events.
Ability to interpret and manage event schedules, technical requirements, and operational logistics.
Excellent communication skills with a professional and client-facing approach.
Ability to track and accomplish multiple projects simultaneously and in a timely manner.
Strong interest in working at a performing arts organization.
Extremely organized.
Self-motivated.
Excellent attention to detail.
Strong problem-solving skills in live event environments.
Ability to work under a deadline.
Ability to multi-task.
Calm and solution-oriented under pressure.

Nice To Haves

Experience with production management tools (e.g. Asana, Slack) and Tessitura strongly preferred.

Responsibilities

Serve as the primary point of contact for rental clients, internal partners, and external collaborators throughout the event lifecycle.
Advance rental, cinema and other events, including schedules, run-of-show, budgets and payments, scheduling technical support, and venue logistics.
Coordinate cross departmentally with Production, Facilities, Security, Front of House, Cinema Operations, General Management, and other internal departments to ensure alignment on event needs.
Oversee on-site event execution, and serve as on-site contact for external partners.
Create and maintain detailed event documentation, including timelines, contact sheets, production notes, and other paperwork.
Communicate event requirements clearly to all stakeholders and ensure timely follow-up on outstanding items.
Track event needs and communicate staffing, equipment, and operational requirements to appropriate teams.
Draft and administer contracts for assigned events as requested.
Work closely with Finance, GM and Programming to maintain effective and efficient systems of submission and communications for payments, tax paperwork, budgets, cash flow, and reporting.
Ensure compliance with venue policies, safety protocols, and operational standards.
Assist in managing multiple events simultaneously, prioritizing based on timelines and organizational needs.
Contribute to the planning and execution of additional programming and institutional events, including performances and festivals.
Support cross-departmental communication to ensure smooth coordination across Programming Operations.