Gorecki Alumni Center Events Manager

UND Alumni Association & Foundation•Grand Forks, ND

5h•Onsite

About The Position

The UND Alumni Association & Foundation is seeking a GAC Events Manager to lead the planning, coordination, sales, and marketing of events at the Gorecki Alumni Center and Hopper Danley Spiritual Center. This is an exciting opportunity for an organized, relationship-focused professional who thrives on bringing events to life and delivering exceptional experiences for every client. From weddings and celebrations to university events and special gatherings, you’ll be the go-to person who makes sure every detail is handled and every event reflects the prestige of our venues. We’re looking for someone who is organized, proactive, customer-focused, and confident managing multiple priorities at once. The ideal candidate enjoys creating outstanding experiences, building relationships, solving problems, and working collaboratively in a dynamic environment. If you’re energized by events, love making things happen, and take pride in delivering an exceptional experience, we’d love to hear from you!

Requirements

Bachelor’s degree required.
1-2 years of event planning, hospitality, or customer service experience.
Ability to operate computers, telephones, and other standard office equipment.
Ability to focus and complete work in a timely manner.
Ability to travel independently via car and air.
Ability to frequently bend, stoop, squat, and lift or move objects up to 50 pounds.
Current CPR/AED & First Aid Certification.
Excellent organizational skills and strong sense of attention to detail.
Exceptional communication, analytical, planning, and implementation skills.
Strong interpersonal communication skills and project management experience.
Ability to work in groups and independently while managing multiple tasks and deadlines.
Energetic, forward-thinking, and creative with high ethical standards.
Appropriate professional image.
Ability to work in a fast-paced environment.
Self-motivated and confident.
Resourceful and able to make good judgments especially when troubleshooting.
Ability to work with and motivate students.

Responsibilities

Plan and execute events on behalf of the Gorecki Alumni Center and Hopper Danley Spiritual Center, ensuring they reflect the prestige of the buildings and organization.
Lead sales and marketing efforts for both venues to ensure maximum usage and profitability.
Identify, coordinate, and maintain relationships with approved caterers and vendors.
Coordinate event logistics with clients, including gathering event details, making floorplan recommendations, facilitating furniture and equipment needs, audio/visual needs, reserving parking, vendor coordination, and requesting directional signage.
Ensure all services provided meet or exceed client expectations.
Communicate revisions and current information to caterers, vendors, Student Event Coordinators, and Event Flip Crew.
Handle last-minute changes or requests and solve problems as they arise.
Manage GAC processes, procedures, checklists, contracts, vendor relationships, service expectations, and software (TripleSeat, Social Tables, WhenToWork).
Oversee all sales, contracts, and billings, including rental contracts and determining fees and terms.
Manage established vendor relationships.
Manage the sales and marketing plan, including social media efforts for the GAC.
Seek out opportunities to promote the GAC through appropriate platforms.
Review and submit billing worksheets to ensure accuracy of payment.
Maintain inventory of event-related equipment and furniture.
Serve as supervisor for the Student Event Coordinator and Event Flip Crew, providing leadership, communicating expectations, coordinating staffing, and overseeing timecards.
Direct Gorecki Alumni Center Event Flip Crew to assure appropriate staffing, scheduling, accuracy of event set up, and venue preparation.
Assist the Gorecki Alumni Center Building Manager and serve as backup when the building manager is unavailable.
Serve as the liaison to UND Facilities for ongoing operations and maintenance of the Gorecki Alumni Center and Hopper Danley Spiritual Center, ensuring building maintenance (parking, grounds, cleaning, repairs, security) is attended to.
Serve as a member of the Safety Committee and Hi5 Committee.