Events Manager - Global

DLA Piper•Miami, NY

1d•Hybrid

About The Position

The Events Manager - Global, working in collaboration with and in support of the firm’s cross-border US, Canada, Latin Americas, and global strategic events and initiatives, working closely with stakeholders to develop and provide strategic leadership for all event types. This includes overseeing all pre-event, onsite, and post-event logistical operations. Performs all responsibilities with a commitment to providing “white glove service” to the firm’s attorneys and professional staff, as well as firm clients and business partners. This role may require travel domestically and internationally and works across a variety of countries, regions and time zones, which does require adaptability and flexibility to best service stakeholders.

Requirements

Experience with Cvent management software.
Must possess solid project management skills and be capable of working well under pressure and quickly adapting to change in a fast-paced, deadline-driven environment.
Excellent communication skills and professional appearance, demeanor and work ethic are required.
Ability to produce high level events that reach our top-tier clients; establish good working relationships with vendors; and demonstrate high quality client service while maintaining a pleasant demeanor in stressful situations.
Solid negotiating skills in order to achieve high level goals while staying within budget parameters for each event.
Knowledge of event technologies and how to leverage technology to enhance the attendee journey.
Ability to identify and implement strategies for collecting relevant data to drive future decision making.
Detail oriented, thorough proofreading skills, and possesses the ability to prioritize.
Must be a self-starter who is able to work with minimal supervision and have good interpersonal skills and possess the ability to work with many different personalities.
Flexibility to work long hours as needed.
Proficiency in Excel, PowerPoint, WebEx, Word, and basic use of databases.
4 years’ experience of professional/corporate meeting planning or meeting management position.

Nice To Haves

Staying up to date on industry trends and best practices, attending webinars and seeking opportunities for professional growth are strongly encouraged.

Responsibilities

Identify venue, create budget, develop planning timeline, and negotiate vendor contracts.
Work with the communications and design teams to develop invitations, oversee invitation distribution, and manage event mailing lists.
Manage and utilize the CVENT platform to create invitations, build registration pages and microsites, manage attendee lists and profiles, create reports, and update and maintain data pre and post event.
Produce events to align with DLA Piper’s reputation as a world-class provider.
Travel as needed to other cities where DLA Piper events are hosted.
Performs other duties as assigned.
Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
Provide timely, accurate, and quality work product.
Successfully meet deadlines, expectations, and perform work duties as required.
Foster positive work relationships.
Comply with all firm policies and practices.
Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
Ability to work under pressure and manage competing demands in a fast-paced environment.
Perform all other duties, tasks or projects as assigned.
Embrace and uphold our firm values as a part of our DLA Piper culture.