Events Logistics Coordinator

Xpect Solutions•Washington, DC

6d•Onsite

About The Position

The Events Coordinator serves as the operational lead responsible for coordinating and executing the logistics, materials management, shipping activities, inventory control, and field support functions that enable successful recruitment events under the contract. Reporting directly to the Event Recruitment Director, this role works as a key member of the Event Recruitment Team to ensure all recruitment marketing events, career fairs, workforce outreach activities, hiring events, and field recruiting engagements are supported with the materials, vendors, logistics, and operational resources necessary for successful execution. Working closely with the Event Recruitment Director, field recruiters, Government stakeholders, vendors, and internal marketing teams, the Event Logistics Manager translates event strategies into executable logistics plans that support contract requirements, workforce recruitment objectives, and recruiter readiness. The role serves as the primary coordinator for shipping, inventory management, event materials distribution, event-related procurement support, vendor coordination, and marketing logistics compliance while providing status reporting and risk management support to the Event Recruitment Director. The Event Coordinator ensures that recruiting teams receive the right resources at the right time, that event-related operational requirements are fulfilled efficiently, and that all logistics activities comply with contract requirements, Government procedures, and approved budget processes. This position will support a Federal Government customer in Washington, DC.

Requirements

Minimum of five years (5) years of professional experience leading recruitment marketing events, event marketing programs, workforce outreach initiatives, field activation programs, or related activities.
Ability to work on-site in the Washington, DC metropolitan area up to five days per week, with telework permitted when authorized by the Government.
Ability to travel in support of national recruiting and workforce outreach initiatives.
Demonstrated experience managing national-scale event programs involving multiple stakeholders, locations, and recruiting objectives.
Experience coordinating logistics and operational support across numerous simultaneous events and geographically dispersed teams.
Demonstrated experience managing logistics activities across multiple concurrent events and geographically dispersed locations.
Experience coordinating shipping schedules, inventory management, event materials distribution, and vendor delivery activities.
Experience obtaining procurement quotes, managing vendors, and supporting budget tracking activities.
Strong organizational, planning, and project coordination skills.
Experience collaborating with remote teams, field personnel, vendors, and multiple stakeholders.
Ability to manage competing priorities and meet tight deadlines in fast-paced environments.
Excellent written, verbal, interpersonal, and presentation communication skills.
Ability to manage multiple high-priority initiatives within fast-paced and deadline-driven environments.

Responsibilities

Manage logistics for recruitment events, including schedules, shipping, venue coordination, event readiness, and issue resolution; provide status updates and support successful event execution.
Maintain event toolkits, recruiting materials, booth assets, and inventory; coordinate distribution, replenishment, and tracking of event resources.
Coordinate shipping activities, vendor services, printing, and event materials; obtain quotes, support ODC requests, and maintain procurement documentation.
Ensure logistics activities comply with contract requirements, Government policies, approval processes, and documentation standards; support approved travel coordination.
Coordinate with recruiters, field offices, vendors, venues, and Government stakeholders; confirm materials are delivered and field teams are prepared for events.
Maintain logistics and inventory records, track event readiness, provide operational reporting, and identify opportunities to improve efficiency and event support.