Events Financial Operations Specialist
About The Position
The Events Financial Operations Specialist manages the financial operations of the Advancement Events team, including a $1M+ annual budget. This role develops annual and long-range expenditure forecasts; monitors and analyzes budget performance; reconciles financial activity; ensures accurate transaction coding and documentation; and develops financial reporting and analysis to support planning and decision-making. The position maintains a strong working knowledge of University financial policies, protocols, and systems, and provides guidance to colleagues and divisional partners with varying levels of financial expertise. This role serves as a key liaison between Advancement Events, external vendors, and University business partners regarding event contracts and purchasing processes. This position facilitates contract review and approval, identifies and resolves issues, coordinates vendor communication, and proactively works with stakeholders to reduce processing delays and support successful event execution. This role also contributes to creating and implementing documentation to support and improve the Advancement Events team’s project management systems and operational workflows. This includes evaluating business processes; developing tools, templates, and resources; training and coaching team members; and recommending improvements that increase efficiency.
Requirements
- Bachelor’s degree or equivalent combination of education and experience.
- Minimum 3 years of experience in a related field such as fundraising, banking, nonprofits, or customer service.
- Expertise in Microsoft and Google platforms, especially Google Calendar and email, Google Docs, Microsoft Word, Excel, and PowerPoint.
- Proficient with audio/visual and presentation platforms (Zoom, Microsoft Teams or WebEx, PowerPoint, etc.).
- Ability to work independently with strong project/time management skills and attention to detail.
- Ability to apply tact and maintain confidentiality.
Nice To Haves
- Minimum two years’ experience in finance and budget tracking experience preferred.
- Some project management experience preferred.
- Experience in a higher education or non-profit setting preferred.
Responsibilities
- Manages the financial operations of the Advancement Events team, including a $1M+ annual budget.
- Develops annual and long-range expenditure forecasts.
- Monitors and analyzes budget performance.
- Reconciles financial activity.
- Ensures accurate transaction coding and documentation.
- Develops financial reporting and analysis to support planning and decision-making.
- Maintains a strong working knowledge of University financial policies, protocols, and systems.
- Provides guidance to colleagues and divisional partners with varying levels of financial expertise.
- Serves as a key liaison between Advancement Events, external vendors, and University business partners regarding event contracts and purchasing processes.
- Facilitates contract review and approval.
- Identifies and resolves issues.
- Coordinates vendor communication.
- Proactively works with stakeholders to reduce processing delays and support successful event execution.
- Contributes to creating and implementing documentation to support and improve the Advancement Events team’s project management systems and operational workflows.
- Evaluates business processes.
- Develops tools, templates, and resources.
- Trains and coaches team members.
- Recommends improvements that increase efficiency.
Benefits
- Read more about the benefits of working at Brown here.
- Please review additional information on the Benefits of Working at Brown.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
