Biltern - Events & Experiences
About The Position
We're looking for an organized, detail-oriented Events & Experiences Intern to support the planning, production, and execution of brand activations, member events, and partner experiences on our Events & Experiences team. This is a hands-on role for someone eager to learn the full lifecycle of live events — from sourcing and logistics to on-site support and post-event wrap-up. With 5–10 events per month, the day-to-day mix shifts depending on what's in production. You'll report directly to Molly Bridges, Head of Events & Experiences, and work alongside the team across pre-event planning, on-site execution, and post-event follow-through — all in New York City, with no travel outside the city. This role will require you to be on-site at our Bilt HQ office in NYC for a minimum of 20 hours per week.
Requirements
- Highly organized and detail-oriented, with strong follow-through
- Clear, professional written and verbal communication
- Comfortable with Excel/Google Sheets and shared drive organization
- Able to lift approximately 25 lbs and stand for extended periods
- Available for evening and weekend events (5–10 events per month)
Nice To Haves
- Interest in events, brand, hospitality, or experiential marketing
- Prior exposure to event production
- Experience with budget trackers or expense reporting
Responsibilities
- Draft and send vendor outreach emails, follow-ups, and confirmations, and support scheduling of site visits and vendor calls
- Track RSVPs and manage guest lists
- Research and source venues, vendors, and event/swag ideas aligned with Bilt's branding guidelines
- Build and update run-of-show documents and event timelines
- Coordinate shipping/receiving timelines, track packages to venues, and ship event materials to and from storage
- Maintain vendor contact lists and certificate of insurance (COI) collection
- Support swag/merch coordination — sourcing, ordering, kitting, and fulfillment
- Reconcile and organize receipts, assist with expense reporting, maintain budget trackers, and flag overages
- Assist on-site with guest registration and check-in, coat check, gifting stations, activation touchpoints, and event setup/breakdown, serving as a point of contact for vendors during load-in and load-out
- Compile post-event recaps and photo galleries, organize event materials and assets, and track inventory usage and reorder needs
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What This Job Offers
Job Type
Part-time
Career Level
Intern
Education Level
No Education Listed
