Events & Engagement Specialist
About The Position
The College of Computing & Artificial Intelligence (CAI) is expanding its team with an Events & Engagement Specialist. While the college is new on campus, our departments and programs have a longstanding history and decades of passionate alumni and friends. The Events & Engagement Specialist will help us expand our reach and create new events and opportunities for the CAI community to engage. This is a role for someone who can turn ideas into exceptional experiences, from the first concept through the final follow-up. You will manage event logistics including catering, audiovisual needs, and setup, as well as speaker coordination, event promotion, and thinking strategically about our audiences and their interests. You will plan and deliver programs that connect the CAI community and bring CAI’s thought leadership to audiences both in Madison and around the country. The ideal candidate will have experience managing events from idea through execution and the initiative to take a concept and run with it. The right person will see possibilities, bring ideas forward, and be comfortable figuring things out when there isn’t an established playbook. The work requires someone who is highly organized and able to manage complex logistics and timelines, while also representing CAI professionally and engaging confidently with alumni, donors, parents, and other guests. Because many of our events take place outside of regular business hours and in other cities, this role will occasionally require evening work and overnight travel. Travel typically occurs about 10 times per year, with overnight trips generally limited to one or two nights at a time.
Requirements
- A minimum of 2 years of professional experience planning and executing events
- Experience managing multiple projects or events simultaneously, with strong organizational skills and attention to detail
- Strong oral and written communication skills
- Ability to work occasional evenings and travel for events, including overnight travel as needed.
Nice To Haves
- Experience with event registration platforms, CRM systems, and project management tools
- Experience developing or contributing to event marketing, promotional strategies, or communications
- Experience working in higher education, alumni relations, advancement, nonprofit or a related field
Responsibilities
- Serves as a unit liaison for internal and external stakeholders, answers questions, and provides information about established programs based on set material or standards
- Plans and leads the implementation of major alumni events, volunteer committees, and activities in alignment with strategic initiatives and objectives
- Monitors, organizes, and updates donor records, and implements operating policies and procedures
- Plans, directs, and executes alumni visits and discovery calls, passing leads to the appropriate major gift officers to cultivate relationships to assist in achieving established donor goals
- Identifies data trends, errors, and insufficient data; and reports variances according to established policies and procedures
- Leads the development, production, and dissemination of communication and branding strategies and materials for the unit
Benefits
- Generous vacation, holidays, and paid time off
- Competitive insurances and savings accounts
- Retirement benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
