Events Coordinator - Office of VC for Advancement

University of Illinois Chicago•Chicago, IL

4d•Hybrid

About The Position

The Office of the Vice Chancellor of Advancement (OVCA) is seeking an energetic, positive, detail-oriented, and articulate self-starter to join their events team as an Events Coordinator. This role is primarily responsible for assisting in the planning and execution of alumni and donor events to ensure alumni, donor, and special-constituent engagement strategies are achieved through event participation. The University of Illinois Chicago (UIC) is a major urban public research university, serving over 34,000 students and is one of the largest employers in Chicago. UIC is recognized for its diverse student body and its commitment to cutting-edge research and student success.

Requirements

High School graduation or equivalent.
Two (2) years (24 months) of professional work experience in event coordination OR college coursework in any discipline (60 semester hours equals one year, 90 semester hours equals two years).

Nice To Haves

Bachelor's degree

Responsibilities

Assists with executing project planning, creative direction, logistical support, customer service, and logistics for all assigned advancement events, including alumni awards, research day, scholarship luncheons and dinners, investiture ceremonies, giving society stewardship events, affinity and regional engagement events, networking events, reunion events and activities, and virtual programs.
Organizes and facilitates planning meetings to develop event project plans, concepts, themes, and strategies with advancement partners.
Provides event support as assigned, which may include composing and editing correspondence, preparing information and reports, formatting data for print projects, and providing on-site event support.
Employs an event planning timeline for all production and administrative tasks and adheres to its implementation and use.
Responds to email inquiries and manages external email accounts used for special events correspondence.
Utilizes reporting for each event to demonstrate progress to goals and measure success.
Makes use of existing online event registration (cvent) and invitation processes (print and online), ensuring a seamless user experience.
Tracks event participation in TED (CRM system).
Facilitates the posting of event photos and collateral to online outlets.
Assists with building and cultivating effective working relationships with external vendors and cross-campus partners.
Represents UIC, OVCA and the Alumni Association at meetings and other University functions as necessary.
Performs other related duties and participates in special projects as assigned.