Coordinator of Institutional Advancement, Events

Haverford College

1d • $46,000 • Hybrid

About The Position

Haverford College invites applications for our full-time (37.5 hours per week), exempt, benefits-eligible Coordinator of Institutional Advancement, Events opportunity. This position will be eligible for a hybrid work schedule, pursuant to the College’s Work Location Policy. The Coordinator of Institutional Advancement, Events works primarily within the Alumni and Constituent Engagement (ACE) department and plays a pivotal role in advancing the mission of Haverford College by contributing to our events and engagement efforts for alumni, parents, and friends of Haverford. This role supports the planning, coordination, execution, and evaluation of a wide range of events and engagement initiatives throughout the year. Additionally, this individual works closely with ACE colleagues to support communications, operations, and database management, while contributing to a positive and effective constituent experience across the lifecycle.

Requirements

• Bachelor’s degree and two (2) years of experience in an administrative, coordination, or project support role, OR 6 years of experience in an administrative, coordination, or project support role
• Demonstrated ability to manage multiple priorities with strong attention to detail
• Effective written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Proficiency with Microsoft Office and Google Workspace with the ability to learn new technology systems quickly
• Familiarity with Raiser’s Edge or similar CRM systems
• Experience supporting events, donor communications, and/or stewardship initiatives
• An adaptable, solutions-driven approach with a commitment to responsive and thoughtful service
• Ability to work occasional evenings and weekends
• Possession of a valid U.S. Drivers’ License and ability to pass a Motor Vehicle Record check

Responsibilities

• Support on-campus, regional, virtual, and volunteer-led events for IAE, ensuring seamless execution and maintaining a high standard of excellence and hospitality in collaboration with internal teams and external vendors
• Manage logistics and production support for virtual programming across IAE
• Build and manage event marketing plans in collaboration with colleagues across IAE and Communications, including leading the survey administration for events
• Serve as a primary point of contact for event-related communications, including guest correspondence, ensuring all event information is accurate, timely, and aligned with institutional messaging
• Maintain cross-departmental internal event calendars and event planning management resources
• Partner with colleagues to support quality data control and institute data management best practices in Raiser’s Edge, Emma, AlumniQ, and Workday ensuring accuracy and consistency across event records and constituent data
• Provide accurate and comprehensive event statistics and reports on a regular basis
• Ensure accurate and timely entry of constituent interactions, event participation, and other activities into the College’s CRM system (Raiser’s Edge)
• Collaborate with other Coordinators on office needs, processes, and workflow improvements
• Provide administrative support to teams including but not limited to scheduling, meeting preparation, travel coordination, expense reconciliation, and inventory management
• Maintain inventory of event supplies and materials for Alumni and Constituent Engagement, including event assets, signage, nametags, and giveaway materials; coordinate purchasing and procurement as needed
• Process invoices and financial documentation, including vendor payments, reimbursements for volunteers and external partners, and other related financial tracking
• Represent IAE at events, engaging with important constituents such as alumni, donors, parents, and leadership volunteers
• Provide support and coverage for other coordinators and team members across IAE as needed, contributing to a collaborative team environment and ensuring seamless execution of departmental priorities
• Manage student workers within the ACE department including providing guidance, training, and support
• Undertake any other duties as assigned, contributing to the overall success of the IAE division and Haverford

Benefits

• possible work-from-home opportunities
• automatic 10% retirement contribution to your retirement account upon eligibility (no match required)
• a 50% tuition benefit for dependent children upon eligibility
• 14 paid holidays (including the week before New Year’s Day)
• affordable medical plans
• Health Savings Account contribution of $700 for individuals and$1400 for families (no match required, available to employees enrolled in the High Deductible Health Plan)
• a beautiful arboretum campus with walking trail and easy public transportation access

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level