Events Coordinator

Kentucky Derby Museum•Louisville, KY

4d•Onsite

About The Position

The Kentucky Derby Museum is seeking an Events Coordinator to assist the Event & Sales Departments with administrative tasks, database management, and coordination of evening and weekend events. This position reports to the Director of Special Events and has no direct supervisor responsibilities. The museum is a 501(c)(3) non-profit organization dedicated to celebrating the history and tradition of the Kentucky Derby, welcoming over 230,000 visitors annually.

Requirements

Bachelor's degree from an accredited university required.
Experience working in customer service.
Excellent verbal and written communications skills.
Excellent time management skills in order to meet deadlines.
Ability to focus, with a keen attention to detail.
Able to work quickly, efficiently and independently.
Strong organizational and project management skills.
Knowledge of Microsoft Office.
Must be able to sufficiently pass a criminal background check.
Must have a valid driver's license.
Able to work independently and make impromptu decisions with minimum supervision.
Ability to work evenings and weekends.

Nice To Haves

Prior experience working with events preferred, but not required.

Responsibilities

Coordinates and executes event details including planning timelines, event layouts, vendor scheduling, staff/volunteer scheduling, and load in/out details.
Manages event needs using event management software Reserve Interactive (RI) and floor-planning software All Seated.
Serves as the primary contact for select onsite events with clients and vendors.
Creates post-event reports for the department.
Coordinates sales calls and site tours.
Works with in-house catering, audio-visual, and facilities departments to manage client needs.
Assists in the set-up/break-down of events if necessary.
Works in tandem with the Director of Special Events and Events Manager on the development of museum-hosted functions.
Assists with specialty staffing such as tour guides, jockeys, buglers, and group sales coordinators.
Performs other duties as assigned.