Events Coordinator

BallenIsles Country Club • Palo Alto, CA

1d

About The Position

Creates memorable member/guest moments while coordinating banquet functions.

Requirements

• HIGH SCHOOL DIPLOMA OR GENERAL EDUCATION DEGREE (GED); OR THREE TO SIX MONTHS RELATED EXPERIENCE AND/OR TRAINING; OR EQUIVALENT COMBINATION OF EDUCATION AND EXPERIENCE.
• MUST MEET STATE AGE REQUIREMENTS FOR HANDLING ALCOHOLIC BEVERAGES.

Nice To Haves

• Ability to read and speak English may be required to perform the duties of the job (e.g., the associates may be required to communicate with English-speaking customers or co-workers, the manuals for the equipment the associates may use are in English).
• Knowledge of Microsoft Office applications and POS system.

Responsibilities

• Creates club events that include but are not limited to music nights, trivia, concerts, holiday banquets, wine & dine dinners, and others.
• Reviews assigned banquet staff functions and banquet menus before the scheduled event.
• Conducts pre-banquet meetings with staff to ensure appearance and hygiene standards are being met; assigns stations and partners; and reviews banquet event orders.
• Ensures that changes and further instructions are made promptly.
• Ensures that appropriate quantities of china, glassware, silverware, linens, and other items are available for upcoming events.
• Secures requisitions for those items not available in inventory.
• Checks the room is set up before the event and meets with the Banquet Chef to confirm quantities of food items and timing of food leaving the kitchen.
• Ensures proper safe handling of all equipment (i.e., china, glassware, silverware, linen, and props) and their proper storage after use.
• Conducts random audits during functions to evaluate food and service.
• Ensures food is served at the appropriate temperature; food is placed properly on the table; sufficient food is available; and upsell opportunities are met.
• Regularly reviews banquet schedule for changes, calendar of events, and special events.
• Incorporates safe work practices in job performance.
• Regular and reliable attendance.
• Performs other duties as required.
• Bartend and serve in the café when needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees