Events Coordinator

Furman University•Lexington, MA

1d•Onsite

About The Position

This is a professional position reporting to the Director of Conference & Event Services. This person is responsible for sales, event booking and event management at the Younts Conference Center. Responsibilities include client services, collaboration with other university departments, and client-level operational support of in-house technology at the Younts Center. This employee is responsible for administrative and operational coordination of events at the Younts Conference Center and weddings at various campus locations.

Requirements

Bachelor's degree with 1-3 years' experience in related field required.
Computer proficiency (Windows and Microsoft Office suite) is required.

Nice To Haves

Sales and event experience, preferably in the hospitality industry, is preferred.
The successful candidate will demonstrate professional experience and superior skills in communication, organization, and administration, along with commitment to excellent client service.
The successful candidate will demonstrate comfort working in a fast-paced, team environment.
The successful candidate will demonstrate the ability to take initiative and work independently.

Responsibilities

Coordinate with university and off-campus clients to determine event space, technical, and logistical needs.
Prepare setup plans for events; communicate plans and revisions to clients and production staff.
Coordinate with university departments and vendors to secure resources and staff support for events.
Act as "manager on duty" for Younts Center and other campus events.
Promptly address client concerns during events, utilizing departmental, university and vendor resources as appropriate.
Provide on call support for summer clients during their time on campus.
Communicate and enforce safety and facility policies.
Conduct ongoing review of facility operations to ensure compliance with safety procedures.
Maintain current information on university facilities and vendors for dissemination to potential clients.
Schedule events at the Younts Center and campus wedding venues.
Enter and update client information and event bookings in EBMS and R25.; resolve booking conflict& with other departmental and university events.
Generate contracts, cost estimates & invoices for events.
Receive and process contracts and certificates of insurance.
Receive payments & forward appropriately for processing.
Provide event & incident reports to the Director and, as appropriate, other university departments & external agencies.
Serve as a consultant for university departments & organizations planning events not held in spaces administered by the department.
Develop professional, cooperative relationships with faculty, staff, student & community constituencies.
Monitor equipment conditions and behavior; troubleshoot equipment and, when necessary, refer to appropriate departments/vendors for resolution.
Communicate openly & effectively with and recognize the contributions of supervisors & co-workers.
Complete performance review process.
Pursue professional development to enhance work performance.