Events Coordinator || Contractor
About The Position
Instawork is seeking a passionate, driven, and highly motivated Events Coordinator to help execute our enterprise conference & event schedule and continue our rapid growth across the U.S. As an Events Coordinator, you will be responsible for supporting the operations of our events marketing plan by initiating communications with conference vendors, asset suppliers, and organizing logistics. You will collaborate closely with the Events Marketing Manager, the Partnerships Managers, and the Enterprise Sales Manager to understand their field sales needs and provide support to meet their lead acquisition requirements at trade shows and conferences. This role requires a highly-organized, operational thinker with a commitment to strengthening a thriving events business.
Requirements
- Highly-organized
- Operational thinker
Responsibilities
- Communicating with conference vendors to obtain the sponsorship prospectus
- Updating the Event Marketing Plan doc
- Creating the Slack channel for each conference
- Registering IW sales reps in the show dashboard
- Sending calendar invites to the reps
- Creating the Show Info Doc (from the calendar invite)
- Ordering material handling, labor, electrical with the conference vendor (decorator)
- Shipping banners & swag from Kotis
- Helping the conference reps complete outbound paperwork & tracking back to Kotis at show close
- Creating the leads spreadsheet via Claude & Clay (not uploading to SFDC)
- Reordering Swag (when Kotis inventory is low)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
