Events Coordinator - Hoover Met Complex

The Sports Facilities Companies•Hoover, AL

About The Position

The Events Coordinator assists the Events Managers with planning and executing events and programs at the Hoover Met Complex. The role establishes relationships with event holders and provides high-quality service and event management. It includes supervising events and serving as Manager on Duty, coordinating event staffing, managing the facility schedule for local programs, preparing proposals and contracts, and supporting managers and administrative staff. The coordinator also tracks reports, submits weekly billing for event and rental activity, reports maintenance and cleaning issues, and helps keep the facilities clean and organized. The position requires a flexible schedule that includes evenings, weekends, and holidays, and work in a fast-paced venue environment.

Requirements

Must be able to work a flexible schedule, including weekends, nights, and holidays.
Ability to work productively with a wide variety of ages.
Excellent verbal and written communication skills.
Excellent guest service skills.
Ability to maintain focus in a high-volume, fast-paced environment.
Detail-oriented with outstanding organizational skills.
Ability to multitask and prioritize.
Ability to remain calm and focused in demanding and challenging situations.
Commitment to the safety and well-being of others.
Must be at least 18 years of age.
Must be able to lift 50 pounds waist high.
May be required to sit or stand for extended periods.
Must be able to operate a computer.
Must be able to work in an environment with intermittent noise and varying temperatures.

Nice To Haves

Prior experience supervising part-time staff.

Responsibilities

Assist with planning and executing events and programs at the venue.
Provide supervision, serve as Manager on Duty, and be available to work non-traditional hours, including evenings, weekends, and holidays.
Create, track, and update reports.
Submit weekly billing for event and rental activity.
Support managers and the administrative team with phone support, correspondence, and backup assistance.
Manage the ongoing facility schedule for local programs.
Generate event proposals and contracts.
Coordinate staffing for events.
Manage and execute events successfully in a fast-paced environment.
Track and report maintenance and cleaning issues.
Maintain clean and organized facilities.
Perform additional duties as assigned.