Events Coordinator (Full-Time, Permanent, Hybrid)

Canadian Bar Association of BC • Vancouver, BC

1d • CA$63,000 - CA$70,000 • Hybrid

About The Position

The Canadian Bar Association of British Columbia (CBABC) is seeking a full-time, permanent Events Coordinator to provide planning, project management, and on-site execution for a variety of significant community-building events such as dinners and receptions for groups ranging in size from 50 to 400. The Events Coordinator also provides support for conferences. This is a hybrid position, with a minimum of 3 days per week on-site at their downtown Vancouver office. Occasional evening and weekend work is required. The role reports to the Manager, Conferences & Events, and works closely with Member Services, Marketing & Communications, and Finance.

Requirements

• At least two years of experience in event planning or coordination, preferably within a professional association.
• Certificate in Event Management or related work experience.
• Solid understanding of office administration, budgeting, accounting principles and data management.
• Advanced proficiency in Microsoft Office, Adobe, and database/registration systems.
• Experience using and troubleshooting audio-visual equipment (e.g., projectors, audio mixers, microphones) is an asset.
• Basic HTML knowledge is an asset.
• Strong project management skills with the ability to communicate clearly and effectively with volunteers and stakeholders.
• Excellent customer service, including volunteer coordination and strong venue relationship management.
• Highly organized, detail-oriented and able to prioritize effectively.
• Proven ability to manage multiple projects simultaneously under tight deadlines.
• Works both independently and collaboratively in team environments.
• Adaptable, flexible and able to perform well under pressure.
• Willingness to work a flexible schedule, including evenings and occasional weekends.

Nice To Haves

• Experience using and troubleshooting audio-visual equipment (e.g., projectors, audio mixers, microphones) is an asset.
• Basic HTML knowledge is an asset.

Responsibilities

• Plan and execute events from end-to-end, including creating event briefs, workback plans, run-of-show, speaking notes, registration tracking, post-event evaluations, periodic status reports to stakeholders, and financial reconciliation.
• Own on-site execution from setup to teardown, managing risk and resolving issues in real time.
• Coordinate venues, catering, AV, speakers, volunteers, sponsors and external partner organizations.
• Ensure all meetings meet accessibility, inclusion, health & safety and insurance requirements.
• Build detailed event budgets and track actuals against plan.
• Negotiate contracts with suppliers and venues.
• Manage registration systems and attendee communications.
• Prepare and distribute event notices, materials and surveys to registrants.
• Coordinate speaker and guest travel and accommodation, when required.

Benefits

• CBABC is committed to supporting an inclusive work environment. We welcome applications from members identifying with any group including visible minorities, Indigenous Peoples, people living with a disability, people of diverse sexual orientation, gender identity or expression (2SLGBTQ+), and others.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree