Events Coordinator

Jane Street • New York, NY

7d • $100,000 - $130,000

About The Position

We’re looking for an Events Coordinator to join our team and be an indispensable part of our efforts to cultivate an outstanding office environment where employees are happy, engaged, and connected. In this role, you’ll plan and execute a wide range of internal and external events for employees and college recruits that align with firm-wide objectives and enhance our culture. You’ll partner closely with Recruiting, Human Resources, and Office Administration to design, schedule, and deliver high-quality events that bring our community together.
Additional responsibilities of this role will include:
Full-scale event management, including: (a) developing an event strategy that considers each stakeholder’s input, (b) logistical coordination, (c) creative design, (d) content development, (e) vendor management, (f) venue selection and coordination, (g) budget management and reconciliation, (h) RSVP management, and (i) onsite event-day support
Building relationships with department and desk heads to proactively plan, execute, and promote high-quality events
Establishing event objectives and measures for success
Maintaining a database of all event details and costs
Sharing best practices with event organizers in our overseas offices

Requirements

• Bachelor's degree
• Minimum of 2 years of experience planning and executing events
• Strategic thinker and self-starter with an entrepreneurial spirit
• Able to handle all aspects of the event, from planning to on-site execution
• Broad-based knowledge of the NYC events market
• Willing to work a flexible schedule that may include early mornings and evening hours
• Great customer service mindset with a desire to be of assistance and address varying, sometimes conflicting requests
• Organized with exceptional follow-through on all outstanding issues
• Excellent written and verbal communicator
• Skilled with Word and Excel

Responsibilities

• Full-scale event management, including: developing an event strategy that considers each stakeholder’s input, logistical coordination, creative design, content development, vendor management, venue selection and coordination, budget management and reconciliation, RSVP management, and onsite event-day support
• Building relationships with department and desk heads to proactively plan, execute, and promote high-quality events
• Establishing event objectives and measures for success
• Maintaining a database of all event details and costs
• Sharing best practices with event organizers in our overseas offices

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level