Events Coordinator & Programs Assistant

Creative Flagstaff • Flagstaff, AZ

2d • Onsite

About The Position

Creative Flagstaff is seeking an energetic, innovative, and organized Events Coordinator & Programs Assistant to join our collaborative team. This is a perfect opportunity for a recent graduate or early-career professional to gain hands-on experience running premier arts and cultural events and supporting Coconino Center for the Arts in Flagstaff, Arizona. The Events Coordinator & Programs Assistant is a pivotal role dedicated to supporting Creative Flagstaff’s mission through dynamic public events and high-quality programming. Serving as a primary ambassador for the organization, this position ensures the seamless coordination of assigned community events and oversees exceptional venue and rental services at Coconino Center for the Arts.

Requirements

• Associates degree preferred; experience could substitute for education
• 1-2 years of related experience preferred
• Strong communication and organizational skills
• Reliable transportation is required.
• Current Arizona Title 4 liquor certification or ability to obtain certification after starting position. (Company paid)
• Expertise: Demonstrates advancing knowledge, skills and abilities in role
• Professionalism: Demonstrates attitudes, behaviors and orientations that are consistent with the conduct, aims and qualities that characterize Creative Flagstaff
• Communication: Applies a customer-centered approach to the delivery and exchange of information that leads to mutual understanding and resolution of complaints
• Collaboration: Demonstrates the ability to work productively within and across teams to achieve goals that are customer centered
• Organizational Advancement: Demonstrates actions that support organizational growth based on a shared understanding of Creative Flagstaff’s services and customer’s needs
• Attention to Detail: Is resourceful, productive, and quality oriented
• Computer and Software Experience: Microsoft 365, Adobe Creative Suite, DropBox or similar, Google Workspace or similar, Square Register or similar
• Behavioral Skills: Problem solver, excellent communicator, self-starter, independent worker, time management, flexible, professional, active listener, networker

Responsibilities

• Collaborate with the Executive Director to plan, support, and execute community arts events, including but not limited to: Flagstaff First Friday ArtWalk, ARTx Art + Ideas Experience, Viola Awards, Internal Programming and Workshops, Facility Rentals and Community Partnerships.
• Oversee the venue’s physical readiness for all internal and external programming. Execute approved event layouts, which include managing equipment transitions, arranging seating, and ensuring a clean, welcoming environment for patrons.
• Serve as the primary staff lead and organizational representative during designated events. Ensure smooth event operations, manage volunteer teams, and provide clear direction to supporting event staff.
• Drive public participation and program success by assisting with essential administrative duties, including audience research, community communications, event documentation, and impact reporting.
• Present a welcoming environment at Coconino Center for the Arts: Serve as the primary gallery attendant for assigned shifts during open hours and special events, ensuring visitors have an engaging and enriching experience.
• Supports the readiness of the front desk and merchandise areas.
• Assists in coordination of the merchandise and concessions program.
• Utilizes Point of Sale, ticketing, and other customer relationship software. Handles cash accurately.
• Serves alcohol and other concessions according to Creative Flagstaff policies and procedures and state law.
• Performs other related duties as assigned.

Benefits

• Medical health plan, vision, dental. Employee may elect to purchase additional coverage for family members or upgrade plan. Employee is responsible for the difference in premium that is not covered by the Company. Company notifies employee of rate coverage annually.
• Company paid $50,000 group life
• 3% employer 401k match
• Paid time off, sick leave, vacation, and holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree