Events Coordinator II

Texas A&M University System•Kingsville, TX

12d•Onsite

About The Position

The Events Coordinator II, under general supervision, provides central coordination of symposia, lectureships, and conferences for the King Ranch® Institute for Ranch Management. This position is responsible for planning, marketing, and executing high-quality events that advance KRIRM’s outreach and educational activities. The Events Coordinator II serves as the primary liaison between the Institute and event clients before, during, and after events, ensuring a successful experience for all participants.

Requirements

Bachelor’s degree in an applicable field or equivalent combination of education and experience.
Two years of related experience in event planning and marketing, including related supervisory experience.
Strong written and verbal communication skills.
Ability to plan, coordinate, and execute multiple projects simultaneously.
Excellent interpersonal and organizational skills.
Ability to present information clearly and concisely.
Knowledge of Microsoft Word, PowerPoint, and Excel spreadsheet applications.
Ability to multitask and work cooperatively with others.
Must be able to move event equipment and materials (up to 40 lbs.).
Ability to travel independently to events and off-site locations as needed.

Nice To Haves

Prior experience in a higher education, nonprofit, or agricultural organization.
Experience coordinating logistics such as catering, audiovisual equipment, transportation, and lodging.
Familiarity with virtual and hybrid event platforms (e.g., Zoom Webinars, Microsoft Teams).
Working knowledge of graphic design or marketing tools for event promotion.

Responsibilities

Coordinates and markets large events and conferences, including scheduling, receiving/processing space requests, contract negotiation, registrations, and service requirements and deliveries.
Engages in event promotion on print, electronic, and social media platforms.
Provides on-site customer liaison during events.
Coordinates pre- and post-event details and reviews with customers.
Maintains and coordinates the centralized events calendar.
Coordinates site safety and security for events.
Makes recommendations for policy and procedure implementation related to event planning and delivery.

Benefits

Medical
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
On-Campus Wellness Opportunities
Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Employee Tuition Assistance Program
Book scholarships
Public Service Loan Forgiveness
Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position
Voluntary Tax Deferred Account/Deferred Compensation Plan
8+ hours of vacation per month
8 hours of sick leave per month
8 hours of paid Birthday leave
12-15 paid holidays per year