Events Coordinator I

University of Mississippi • University, MS

4d • $21 - $31 • Onsite

About The Position

The Division of Outreach and Continuing Education at the University of Mississippi is seeking an Events Coordinator I. This professional non-exempt role will be based in the Office of Professional Development, Events, and Services. The incumbent will play a pivotal role in advancing the division's mission by delivering top-notch event services to both internal and external stakeholders. The position entails managing day-to-day operational tasks related to event planning, with occasional work during the early morning hours, evening, and weekends. The office values teamwork, professionalism, and innovation, fostering a workplace culture where employees feel valued and motivated. With a strong focus on service, excellence, and continuous improvement, it is a rewarding place to build a career and contribute to meaningful initiatives.

Requirements

• Ability to manage the day-to-day operational responsibilities of event planning.
• Ability to manage multiple events as well as multiple student workers.
• Ability to establish and maintain relationships with clients and vendors to plan and execute events.
• Ability to work at a fast pace and to work under time constraints.
• Excellent attention to detail, organization of workflow and calendars, verbal, and non-verbal communication with highly effective organizational and time management skills.
• Ability to prioritize and develop solutions for effective decision making.
• Ability to work independently, prioritize and handle multiple tasks.
• Proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook.)
• Ability to work outside of standard hours which may involve some early mornings, evenings and/or weekends.
• Ability to lift and/or move large objects.
• A resume and cover letter are both required to apply for this position.

Responsibilities

• Serve as the primary point of contact for assigned meetings and events scheduled during weekdays, evenings, or weekends.
• Coordinate with internal staff, external clients, and vendors to ensure smooth event operations, including guest arrivals, transportation, signage, displays, special accommodations, printing, and security.
• Assist with meeting room turnovers and reconfigurations as needed to meet event requirements while assisting with the supervision of student workers.
• Provide clients with requested event supplies, equipment, food and beverage services, and facility support.
• Perform regular meeting room checks to ensure client needs are met, spaces are serviced, and rooms remain refreshed throughout events.
• Inspect and test audio-visual equipment prior to and during events; troubleshoot technical or audio issues as necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED