Part-Time Events Bookkeeper, Contract Administrator

SoLa Impact•Los Angeles, CA

6d•Hybrid

About The Position

The Part-Time Events Bookkeeper & Contracts Administrator will play a critical role in managing financial transactions and contract administration for events hosted at The Beehive. This position requires exceptional organizational skills, financial accuracy, and proficiency in Excel, as well as a proactive approach to managing contracts and payments. The role involves maintaining accurate financial records, generating and tracking invoices, monitoring internal costs, preparing financial reports, and organizing event contracts. The position is primarily remote, with in-office attendance required once per week or as directed by management. Flexibility in schedule is needed to address urgent financial inquiries outside of standard work hours, including potential weekend availability for deposits, invoices, and contracts.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
Minimum of 2-4 years of experience in bookkeeping, financial administration, or contract management
Advanced Excel proficiency (90% of tasks require Excel usage)
Strong knowledge and prior experience with DocuSign, PayPal, Bill.com, and other online payment platforms
Experience with invoicing and billing processes
Basic accounting experience preferred; ability to perform accurate calculations and draw logical conclusions
Strong communication and relationship management skills
Exceptional attention to detail and ability to follow up on assigned tasks
Thrives in a fast-paced, small-team environment and demonstrates a strong team-player mentality
Flexibility in schedule to address urgent inquiries outside of standard work hours

Nice To Haves

Experience in event management, hospitality, or a related industry is a plus
Prior experience working with a small team or startup environment is beneficial

Responsibilities

Maintain accurate financial records of event-related transactions, including purchases and receipts
Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments
Monitor internal costs for third-party services and rentals, aligning them with contract budgets
Establish direct line of communication with Accounting Dept. to ensure financials are aligned between Events and Accounting on a regular basis
Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances
Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports
Organize, file, and maintain event contracts within the department’s shared Google Drive
Ensure invoicing and billing compliance with client contract terms
Remain available for urgent financial inquiries on weekends related to deposits, invoices, and contracts