Events Associate

Discovery Land Company•Nashville, TN

7d•Onsite

About The Position

Troubadour Golf & Field Club is seeking an Events Associate to join the Events Department. This role will play a key part in the Events Operation and assist with the planning and execution of all club and member events. The Events Associate will work closely with several departments across the property, representing the team with professionalism, warmth, and a commitment to exceptional service. The role is focused on creating unforgettable experiences for members and the team, in a fast-paced and community-focused environment.

Requirements

2–4 years in the hospitality industry with a focus on event operations
2+ years in a luxury club, hotel, or resort environment (experience with Forbes standards preferred)
Strong track record of success managing budgets, profitability, and guest satisfaction
Excellent verbal and written communication skills
Highly organized, with impeccable attention to detail and cleanliness
Confident managing, scheduling, and training staff to deliver consistent excellence
Creative, trend-savvy, and dedicated to delivering elevated member experiences
Flexible schedule including weekends and holidays as needed
Bachelor’s degree preferred—or a combination of relevant experience and training
Ability to push, pull, and lift up to 50 lbs
Comfortable working on your feet and in various weather conditions
Positive, polished, and professional demeanor

Responsibilities

Promote club and member event services through thoughtful communication and coordination with members.
Act as a visible, approachable presence during events to handle inquiries and ensure exceptional guest experiences.
Draft Banquet Event Orders (BEOs), maintain floor plans, manage event app (e.g., Pacesetter) updates, and handle invoice tracking.
Partner with Culinary, Golf, Facilities, and external vendors to deliver seamless event timelines.
Manage vendor relationships, source partners, and build operational materials like event manuals, orders, and inventories.
Ensure accurate billing, event paperwork, and seamless communication to the operations team.
Send weekly progress updates and share member feedback to continuously enhance service.