Student Employment : Events Assistant - Fall 26

Quinnipiac University•Hamden, CT

4d•Hybrid

About The Position

The University Conferences and Events Assistant, within the Conferences and Events department, is a student employment position that provides on-site support for various events. This role involves processing event requests, assisting Event Managers with logistics, preparing event materials, and providing professional guest service. The assistant will also be involved in creating communications using design tools, maintaining departmental documents, and identifying process improvements. Occasional light lifting and basic event setup may be required.

Requirements

Quick learner who is proactive, resourceful, and comfortable asking questions.
Experience working independently with customers or clients.
Strong problem-solving skills and the ability to remain professional when addressing event-related issues.
Strong written, verbal, interpersonal, and customer service skills.
Organized, dependable, and attentive to detail; able to manage multiple tasks, adjust to changing priorities, and remain reliable for all accepted shifts.
Interested in learning new programs, technology platforms, and event-management software.
Ambitious and positive attitude; works well independently and as a member of a team.
Available for occasional morning, evening, and weekend assignments and able to represent Quinnipiac University and the Conferences & Events department professionally at all times.
Must have reliable personal transportation to travel to 3099 Whitney Avenue and event locations across all Quinnipiac University campuses.

Nice To Haves

Experience with Canva or similar design software is preferred.

Responsibilities

Provide on-site support for events, including morning, evening, and weekend coverage.
Process incoming event requests and maintain accurate, up-to-date logistics records.
Assist Event Managers with catering, audiovisual, facilities, setup, and data-entry requests.
Check in with clients during events, confirm that logistics are being executed properly, and help resolve issues.
Prepare conference materials, including packets, name tags, registration materials, and signage.
Create event surveys, analyze results, and compile client testimonials.
Provide professional guest service and respond to client and prospective participant inquiries in person, by phone, and by email.
Create flyers, newsletters, social media content and other communications using Canva and similar tools.
Organize and maintain departmental documents and support general administrative operations.
Identify opportunities to improve processes and collaborate on cross-department initiatives.
Assist with light lifting and basic event setup when needed.
Complete other related projects as assigned.