Events Assistant

MWE • New York, NY

1d • Hybrid

About The Position

The Events Assistant provides day-to-day support to the Events team in the planning and execution of firm-hosted programs and client events. This role is primarily administrative and logistical, assisting with event coordination across multiple team members, while also supporting the planning and execution of smaller firm client events, such as lunches and dinners. The Assistant plays a key role in maintaining organization across the team - supporting calendars, tracking event details, coordinating with vendors, and helping ensure all events run smoothly.

Requirements

• Bachelor’s degree preferred (or equivalent experience)
• Between 0–2 years of experience in events, hospitality, marketing, or administrative support
• Demonstrate enthusiasm for a dynamic, fast-paced environment and contribute to a team culture that strives for continuous improvement
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Ability to occasionally travel and assist with onsite event execution

Responsibilities

• Provide logistical and administrative support for a variety of firm events, including client programs, receptions, internal meetings, and virtual events
• Support the coordination of smaller firm events, such as client lunches, dinners, and in-office programs
• Assist Event Managers and senior team members with event planning tasks, including venue research, sourcing, and general logistical support
• Maintain and update team calendars, CRM event records, and internal planning documents
• Support the preparation of event materials such as agendas, signage, name badges, and briefing documents
• Coordinate shipping of materials and supplies for events
• Assist with onsite event execution, including registration, setup, and vendor coordination
• Provide onsite support for local, in-office events on a regular basis
• Travel to assist with firm events as needed
• Process invoices, track expenses, and support budget reconciliation efforts
• Help manage and organize shared team resources, templates, and vendor lists
• Conduct venue research and sourcing for events, including identifying options, checking availability, and gathering key details
• Provide general administrative support to the Events team, including scheduling meetings and organizing files

Benefits

• Discretionary bonus
• Comprehensive benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree