Events & Arts Coordinator

City of Lakewood•Lakewood City Hall, WA

8d•Hybrid

About The Position

Under the direction of the Parks & Recreation Director, develop, coordinate, implement, and evaluate a comprehensive community arts and events program for the citizens of the City of Lakewood. This is an AFSCME represented position. This recruitment may be used to fill additional vacancies within six (6) months of posting closure.

Requirements

Any combination of educations and experience that would likely provide the candidates with the knowledge and abilities to successfully perform the job will be considered.
A typical combination is a bachelor’s degree in recreation or a related field AND two (2) years of experience developing and implementing recreation programs.
Valid Washington driver’s license with a driving record that meets an acceptable standard for safety at the point of hire and throughout employment in this position.
Must be at least 18 years of age.
Must obtain valid first aid and CPR certification within six months of employment.
Knowledge of diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of the community’s citizens.
Knowledge of principles and practices of recreational program and special events administration, including development, budgeting, implementation, management, review, and evaluation.
Knowledge of modern office practices, methods, and computer equipment.
Knowledge of record keeping principles and procedures.
Knowledge of policies and objectives of assigned program and activities.
Knowledge of principles and practices of employee and volunteer leadership, including work planning and assignment, direction, review, and training.
Knowledge of applicable federal, state, and local laws, codes, and regulations.
Knowledge of techniques for effective interaction with the public, vendors, contractors, and staff.
Knowledge of techniques for providing a high level of customer service.
Ability to effectively plan, develop, coordinate, manage, promote, evaluate, and update assigned programs and events.
Ability to direct, instruct, lead, and participate in recreational programs and events.
Ability to effectively assign, direct, motivate, train, and evaluate employees and volunteers.
Ability to apply, interpret, and explain applicable policies and procedures.
Ability to accurately analyze situations and recommend/implement appropriate courses of action.
Ability to establish and maintain effective relationships with those contacted within the course of the work.
Ability to effectively organize and prioritize multiple projects and tasks in order to meet deadlines.
Ability to effectively conduct meetings and make presentations to various groups.
Ability to effectively operate modern office equipment and software applications.
Ability to respond to emergency situations in a calm and effective manner, including providing basic first aid and/or CPR.
Ability to communicate professionally and effectively both verbally and in writing.
Ability to use tact, initiative, prudence, and independent judgement within general policy, procedural, and legal guidelines.
Ability to maintain current knowledge of related rules, regulations, requirements, and restrictions.
Ability to work independently with little direction within a collaborative team environment.
Ability to drive a motor vehicle and observe legal and defensive driving practices.
Ability to identify, implement, and enforce applicable safety protocols.
Ability to work evenings, weekends, or other irregular hours, as necessary, to support programs and events, community meetings, and miscellaneous duties as assigned.
Constant use of sight, hearing, and speech abilities necessary to perform essential functions and communicate with others.
Frequent fine finger manipulation and use of hands and arms in reaching/handling/fingering/grasping while operating office equipment and computers, preparing written documentation, handling paperwork, etc.
Frequent sitting, may be extended at times, while doing desk activities.
Frequent bending/twisting at waist/knees/neck while working at desk, worktable, or moving from sitting to standing position.
Frequent standing in combination with walking (short distances) throughout work shift in office areas.
Occasional pushing/pulling force up to 10 pounds opening doors, drawers, and moving materials.
Moderate lifting and carrying up to 30 pounds.
Requires mental acuity to ensure thorough mental analysis of situations in a fast-paced environment.
Ability to operate a motor vehicle for transportation to off-site meetings, programs sites, and events.

Nice To Haves

Six (6) years of experience developing and implementing recreation programs.

Responsibilities

Develop and monitor program and special events budgets, and monitor and coordinate expenditures in accordance with established procedures.
Oversee Supplemental Nutrition Assistance Program (SNAP), Electronic Benefit Transfer (EBT) Quest Card, and healthy bucks programs.
Collect, track, and reconcile vendor sales information.
Pursue outside funding opportunities through grant applications, solicitation of donations, and other fund raising activities for program enrichment and enhancement.
Develop effective working relationships and work with community groups, businesses, local/county/state agencies, school district, and City personnel to provide additional programs and outreach services.
Promote programs within the community by developing and producing effective marketing tools utilizing a variety of platforms such as brochures, fliers, newsletters, PSAs, video, and social media.
Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals and contributing to an environment of teamwork and respect.
Provide clerical support, answer phones, register participants, and respond to public inquiries for program and class information.
Assess program needs, develop program objectives and curriculum, analyze program efficacy, and adjust program criteria as needed.
Develop and implement policies and procedures necessary to facilitate City sponsored programs and events.
Prepare program and event documents, as well as maintain records and reports related to program implementation, operation, attendance, facility use, expenditures, etc.
Coordinate City sponsored programs and special events, as requested, to include waterfront activities, cultural arts, athletics, health and fitness programs, community education, special interest classes, summer programs, and seasonal special events.
Schedule and secure event venues, equipment, and supplies; coordinate setting up and removing event equipment; secure vendors and ensure appropriate insurance and permits are in place; respond to complaints, incidents, and/or issues; secure appropriate security as needed; ensure appropriate safety protocols are implemented and adhered; identify potential risks and verify if additional liability insurance is required; secure appropriate employees, volunteers, and supplemental staff; and participate in onsite activities.
Actively champion a culture of and commitment to workplace safety through everyday actions and leadership.
Observe necessary precautions to ensure employee, volunteer, and public safety; administer first aid for minor injuries, as appropriate, and follow department procedures in cases of more severe medical needs.
Ensure equipment is safe and in good working order; ensure facilities and grounds are kept neat, clean, litter free, and safe to use.
Direct program staff, instructors, and volunteers; schedule staff hours; coordinate and provide training; monitor and evaluate staff performance.
Conduct informational meetings and trainings with staff to communicate policies, procedures, rules, and regulations.
Coordinate with Human Resources to recruit program staff, officials, instructors and volunteers.