Summit Park Events and Programs Coordinator

City of Blue Ash, Ohio • Blue Ash 45242, OH

3d • Onsite

About The Position

The City of Blue Ash is seeking an enthusiastic team member to assist with events and programming at Summit Park. Summit Park is a 130-acre park in the City of Blue Ash and is one of the premier outdoor event spaces in the Cincinnati area. The Events and Programs Coordinator will report to the Summit Park Programming and Events Manager and is responsible for independently coordinating community programing and serving as an active member of the Programming & Events Team. This is a Part-Time Permanent position averaging 20 to 25 hours per week year-round. Many events and rentals require evening, weekend, and holiday support, including the City’s major summer events.

Requirements

• High school diploma or equivalent required.
• Previous experience in event planning, coordination, or a related field preferred.
• Experience with administrative tasks such as scheduling, invoicing, and managing contracts preferred.
• Experience working with community events, festivals, or public programming is a plus.
• Ability to work effectively both independently and as part of a team.
• Strong organizational skills, with the ability to manage multiple projects and deadlines and prioritize effectively with high attention to detail.
• Strong communication skills and the ability to maintain regular contact with community partners, vendors, and the public.
• Able to work with diverse groups with varying needs and expectations.
• Problem-solving skills and the ability to stay composed in a fast-paced event environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn new software, including internal Point of Sale and Scheduling systems.
• Enthusiastic personality with a commitment to providing exemplary customer service.
• Willingness to learn new things and think creatively.
• Flexibility to work evenings, weekends, and holidays as required.
• Ability to work outdoors in varying weather conditions for extended periods.
• Physical ability to stand and walk for up to 6 or more hours during a shift.
• Ability to lift or exert up to 50 pounds of force occasionally, up to 20 pounds frequently, and up to 10 pounds constantly.
• Valid driver’s license and reliable transportation.
• Ability to pass a background check.

Responsibilities

• Independently manage events from planning stages through final review.
• Works with recurring event series and partnered programming with community organizations.
• Includes seasonal programming for the Ice Rink at Summit Park.
• Create, send, and receive contracts related to programming, Summit Park room rentals and the City’s DORA Program.
• Manage invoices; collect Certificates of Insurance; and maintain regular communication via email and phone with event partners, vendors, clients and programmers.
• This role plays a significant part in creating purchase orders.
• Serve as the lead for the Summit Park rental room program and City DORA districts at Summit Park and Towne Square.
• Assist with the City’s larger annual events, including business and food vendor coordination, on-site logistics, set up and tear down, and nights and weekends as needed.
• Serve as an active member of the Programming and Events Team and assist with other City events as needed.

Benefits

• Paid on-site training
• Opportunities for leadership advancement and merit increases for those who excel
• Contributions to the Ohio Public Employee Retirement System
• Free individual membership to the Blue Ash Recreation Center with eligibility and discount for family members
• Discounts at the Blue Ash Golf Course, Sand Trap Grill Restaurant, and Café Alma at the Rec

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED